Project Plan for Yes Chemist's SAP S/4HANA Implementation

This project plan outlines the implementation of SAP S/4HANA for Yes Chemist, a self-reliant pharmacy in Australia. It includes project scope, business case, project schedule, resource management, budget, risk, communication, and quality management.

VUIS CONSULTING PTY LTD.
PROJECT PLAN [INSERT VERSION NUMBER]
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CONTENTS
Table of Contents
Glossary............................................................................................................................. 2
Introduction......................................................................................................................... 3
Project scope......................................................................................................................3
Business case..................................................................................................................... 4
Project Schedule and Approach (Rollout strategy)..............................................................5
Project knowledge base......................................................................................................7
Resource management.......................................................................................................7
Budget................................................................................................................................ 8
Risk..................................................................................................................................... 9
Communication................................................................................................................. 10
Quality management.........................................................................................................11
Summary.......................................................................................................................... 11
References....................................................................................................................... 11
Glossary
Term Definition
Scope of the
project
The venture scope characterizes what activities to be carried out to finish the
task. Inside the degree, we likewise characterize a portion of the undertakings
out of the extension. The spending limit and time are additionally characterized.
Case of the
business
Support of the current business status of the framework, the requirement for
actualization in order to advance the system and the profits after the framework
is totally executed.
Schedule of the We have to arrange the beginning period as well as the end period for the
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project venture. Also, for every activity, the required time allotted to finish it. The assets
and the financial limit for an errand likewise be considered.
Assets The asset can be either the human or the material. They can be any that can
finish the undertaking.
Budget An estimation of how much we need to spend on this project
Risk Each venture has dangers, we have to characterize the chance for this
undertaking and how to relieve them.
Communication All the pervasive bodies associated with this task need to impart to complete
well-ordered on how to do the venture just as to determine the undertaking
issues.
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Introduction
Yes Chemist, pharmacy is an association of self-dependent chemistries that started as a
family investment. Such self-reliant chemistries share similar philosophy as well as values
and consists of storage in the main Australian towns like Perth, Melbourne Adelaide, Sydney
and Brisbane (Nguyen et al., 2018). Furthermore, apart from the provision of pharmaceutical
services, Yes pharmacy again offers beauty as well as health requirements to their clients.
The organization carried out a trade activities review intending to establish their daily duties
weaknesses in order to come up with the correct decision which would aid them to advance
their activities.
The working review suggests that the organization exchange their accounting, storage as
well as HR administration framework with SAP S/4HANA for SAP trade altogether. In
addition, the review suggested that organization to execute procurement, finance as well as
for statistics modules as section of the plan (Lodge, Kuhn, Earley, and Stevens Manser, 2018).
The firm is also required to major on-premise SAP client Relation Administration executed in
an effort to reinforce its sales as well as marketing operations. Due to weaker sales
recorded, the organization financed the execution of the first stage of that concerned the
execution of the of SAP S/4HANA for SAP trade altogether. The next stage, that concerned
the execution of major on-premise SAP client Relations Administration, would rely on the
victory of the initial execution. This program is aimed at offering execution and educational
needs required for the accomplishment of the first stage of the plan.
Project scope
This project is aimed at planning to run fruitful implantation of the first stage of the whole
project. The first stage concerns the execution of SAP S/4HANA for SAP trade altogether.
The execution of SAP S/4HANA for SAP trade altogether may concern many products that
may aid in completing stage one of the project (Waye, and Morabito, 2018).
The numerous deliverables of the plan incorporate adjustment of the room for server,
gathering of the needs involving the current framework structure, translation of information,
incorporation as well as evaluation, documentation as well as schooling and eventually
acceptance evaluation and sign off (Bilyj, Harmer, & Bernhardt, 2018). For customer
acceptance of every deliverable, there are many quality levels which every result are
mandatory to meet and they are depicted in the table below:
Deliverable Quality level computation of quality
standard
Admin room adjustment Correctly renovated room for
server
Space for server completely
renovated
Requirement gathering Correctly gathered and
understood needs.
Needs gathered satisfactorily
meet.
Registration of the risk Establish all the threats that Utilizing check fir that
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might happen in the project challenges are concerned in
the project
User guides Come up with a client manual
to direct the client how to
make use of the system
Get a response from the
workers to advance the
manual.
Training Offer training for the clients Responses as well as surveys
Server installed Works well with the
administrator system in place
The examination carried out
by VUISC group.
SAP trade One execution When the plan is
accomplished expected
outcome are collected.
The structure is examined by
VUISC group prior to utilizing
it.
Assumptions
 There is an assumption, all activities may be carried out on a given period, no
additional time required
 There is an assumption that the venture is finished inside the financial limit and meet
the extension
 There is an assumption that we have all the important participation from significant
gatherings, for example, Yes chemist staffs, merchants, and so on.
 There is an assumption that the program controller can manage the entire task well
with the capacity to deal with on-going procedures.
 There is an assumption that every one of the specialists has adequate aptitudes to
actualize the project
Business case
Yes Chemist, the chemist is an association of self-reliant chemistries based in main cities of
Australia, and they are involved in the provision of health as well as beauty in order to meet
the needs of the clients. They possess many branches and offices based in various cities in
Australia. They have been using a system which has led to sales growing very weak and
therefore, this made them not to catch up with the competition in the market. They are facing
severe competition from the rest of the companies offering similar services. In addition, the
research conducted indicated that they need to embrace the new system so as to improve
on sales and satisfying more customers. Thus, Yes chemist requires an SAP Business One
ERP framework solution to aid them to solve trade challenges as well as increment sales.
Yes a chemist needs to embrace ERP system so as to obtain advantages in the areas
below:
Marketing
Advertise the latest items to clients
Advance the firm image to client
Provide provision to clients
Sales
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Increment sales through delivering items online
Clients may buy in one shop and exchange in another shop
Clients can access items in many stores.
Consumer service
Customers can get necessary assistance by making a call
Get consumer response through web chat to advance the service quality.
Keep consumer details and offer certain offers.
Below are the dis-benefits as a result of the project
Consumers can feel hard to utilize the program to purchase over the web
Properties might not meet the standard like the image of the item might not look as similar to
the actual item.
Project Schedule and Approach
Below is a detailed explanation of activities:
1. The starting stage: this stage involves activities to prepare for the program.
2. The planning stage
This stage allows the arrangement of activities to be carried out to complete the operation,
every assignment intended to be featured cautiously. The time is taken into account for the
assignment to guarantee it tends to be done on schedule.
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3. The implementation stage: In this stage, we may finish doing the majority of the
operations that we have arranged in the past stage. Project chiefs ought to be cautious
for errands that have progressing status since they might be dangers to make the task
delay.
4. The administration as well as monitor stage: after completion of every step the system
is evaluated to ensure it meets the needs of the clients.
5. The sign as well as assistance phrase: depicts the final stage of the business and the
system is put in use.
Project knowledge base
The system to be adopted will allow customers to search needed items from a variety of
items and it will allow staffs to add more items to be viewed by customers. The system will
notify the customers in case there is a new release of an item. It will also authenticate the
staffs before getting into the system in order to uphold security.
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Resource management
Assets allude to all of the necessities that are needed for the venture.
Asset sheet
Here are the duties and obligations of various venture colleagues appeared table
underneath
Resource Name Roles
Director of the project Manage entire activities on the project
Analyst of the business Study the entire business procedure in the project.
Experienced writer Developing the system and writing modules specification of the
project
Tutor Provide knowledge to users for the launcher system.
Integration team of the
system
Translate specifications technically and produce client guides
Database manager Create, maintain the details within the system
Technical worker Follow professional issue relevant to the plan
Information Entry staff Modification if existing administration space and make plans for
new server installation
Administrative staff Manage entire facilities in the working area that supports the
project
Budget
Below are some of the costs linked with the project.
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Topic Explanation Prices
Adjustment of
administration
room
Adjust the current
administration room to
meet the latest server
requirements.
$10,500.00
Expenses of the
cables
Cost of the resources $185.00
Cost of installation $266.00
Price of the
server
Administration system
cost
$12,000.00
Expenses of the
maintenance
$7000.00
Price of the ERP
program
Program and
awareness creation
$120,000.00
Air regulator Resources together
with the labor
$3000.00
Presumptions made in the expenses:
Assume that perfume cost and every other cost are accurate as in the market cost.
Assume the price of the server, as well as the software, is genuine until the project is
accomplished.
Risk
Here are the dangers that will influence the accomplishment of the project. We have to
characterize the dangers and recognize the dimension of the dangers like how to reduce its
effect on the venture.
S/
NO
Challenge
Name
Explanation Manage
r
Effect Possib
ility
Moderation
R1 Business
risk
Clients may not
cope well with
the environment
Trade
analyst
modera
te
modera
te
Publicize and
advance. Pass
on advantages
to the client.
R2 Unclear
aim
The group
leading the
project may not
have adequate
Director
of the
project
High mediu
m
Targets not
well stated in
the plan
charter
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knowledge on
the project
R3 Overspend
ing
Extra time
workers may
cause more cost
Director
of the
project
Mediu
m
Mediu
m
Individual cut
less usage of
items
Communication
The majority of the correspondence will be noted for later future reference. The majority of
the gathering between gatherings to talk about for any progressions of the venture just as to
determine issue significant to the project.
Conversation
type
Aims Medium Frequency Audience Owner Deliverable
Starting of the
project
Launch the
project as
a group
Up close
to up
close
Initial time Group of
project and
directors
Director
of the
plan
Agenda
Administration
system
conferences
Explain the
server
Up close More than
one time
Integration
group
Director
of the
project
Server is
chosen
Meetings for the
development of
the project
Come up
with a
working
plan
Up close Week by
week until
the marking
of the work
plan.
Project
group
Project
director
Program of
the project
Quality management
The system should be tested before usage to ensure its quality and it's delivering what is
expected to the customers so as to increase sales. The system should be assigned a team
for maintenance to ensure it delivers the services effectively to the consumers. The system
should be able to detect errors and send a notification to the development group.
Summary
In this project program, it is clearly mentioned on how to execute this project of Yes Chemist
step by step. The article establishes the planned scope in which it is a significant section of
the project. The requirements speculated are done before moving to other stages. The
business case is analyzed and the latest status of the plan so as to advance the system.
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Next, we come up with a Gantt chart for the said program. This Gantt chart is utilized to
follow the whole activities of the project and ensuring that the entire project is accomplished
within the set time.
References
Nguyen, H. T. L., Austin, G., Chau, D. D., Nguyen, H. Q., & Nguyen, K. H. B. (2018). Eliciting patients’
\health concerns in consulting rooms and wards in Vietnamese public hospitals. International Journal
of Applied Linguistics & English Literature, 7(2), 121-133.
Lodge, A. C., Kuhn, W., Earley, J., & Stevens Manser, S. (2018). Initial development of the recovery-
oriented services assessment: A collaboration with peer-provider consultants. Psychiatric
rehabilitation journal, 41(2), 92.
Waye, V., & Morabito, V. (2018). When Pragmatism Leads to Unintended Consequences: A Critique
of Australia’s Unique Closed Class Regime. Theoretical Inquiries in Law, 19(1), 303-332.
Bilyj, J. K., Harmer, J. R., & Bernhardt, P. V. (2018). Formation and Reactivity of Copper
Acetylacetone Bis (Thiosemicarbazone) Complexes. European Journal of Inorganic
Chemistry, 2018(43), 4731-4741.
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