Project Audit, Termination and Governance Reports for Barwon Health Storage and Compute

This report provides insights on the Project Audit, Termination and Governance Reports for Barwon Health Storage and Compute. It includes information on project ownership, audit plan, termination plan, project governance report, roles and responsibilities of team members, governance arrangements, relationship to the portfolio, authorization points, and delegation arrangements.

PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
BARWON HEALTH STORAGE AND COMPUTE
PPMP20010 - Assignment 2
Part A
Project Audit and Termination
Report
1 PROJECT INFORMATION
Project name: Barwon Health Storage & Compute
Date: 24/05/2018
Project ownership: South West Alliance of Rural Health
Prepared by: Mr. Sai krishna / Project Manager (IBM)
Distribution list: Prof. Ruth Salom - Project Sponsor (SWARH)
Mr. Andrew Hardy - Tender Officer (SWARH)
Mr. Thanuja Kannangara - Project Executive (IBM)
Mr. Alve Vidyesh - Main Supplier (Tech zone)
Mr. Pawan Kumar - Project Coordinator (IBM)
Mr. Pruthvi Raj- Supplier (Freelance software engineer)
Mr. Simon Brooks - Main User (SWARH)
Mr. Steve Tanic - Procurement Manager (Barwon Health)
Mr. Neville Daffy - Supply Manager (Barwon Health)
2 AUDITABLE CATEGORIES
Auditable Category WBS ID and Item Description Applicable metrics
1. Performance /
Progress
1.1 Capacity of the storage and
compute
Scope statement
Scope management plan
1.2 Contracting of the Barwon
health project
Track processes status
Resource allocation
1.3 Payment related processes
of fees
Cost variance
Earned value analysis
2. Compliance 2.1 Code and ethics Audit report
Compliance report
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
BARWON HEALTH STORAGE AND COMPUTE
2.2 Claim reporting Audit and termination report
Schedule plan
2.3 Safety reports Safety plan
Security measures
3. Quality 3.1 Operational platform Quality plan
Quality measurements
3.2 VDI requires extra 20% Control and monitor
Customer survey
3.3 SQL needs 50% usage of
the storage
Quality plan
Quality controlling
4. Change / Exit 4.1 Data transfer from the
previous system
Risk register
Change control
4.2 Transfer of required
applications
Inspection
Expert judgement
4.3 Print server setup for the
new system
Project set up report
Change control
5. Risk 5.1 HCI Servers are not running
at recommended
distributions
No. of instances of deploying
the system was increased to
4 times.
Inspection
5.2 Currently use of a FAT32 file
system
Upgrading to NTFS and
ReFS file systems
Risk analysis
5.3 Data from the previous
system is not properly
structured
Manual clean up of data
Risk management plan
6. Best Practices /
Lessons to be
Learned
6.1 Testing Project flow chart
User testing requirements
6.2 Customer training & Project
transition
Project checklist
Training program
6.3 Project documents as per
tender requirements
Tender requirements
Review of Storage and
compute infrastructure
tender documents
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
BARWON HEALTH STORAGE AND COMPUTE
3 AUDIT PLAN
Audit
Category
Item When will it
be
conducted?
Who will
conduct?
Purpose
(discovery or
decision-
making)?
Performance
/ Progress
Capacity of the storage
and compute
10 days Network
Engineer
Decision making
Contracting of the Barwon
health project
12 days Project
Contractor
Discovery
Payment related
processes of fees
10 days Financial
Manager
Discovery
Compliance Code and ethics 6 days Project
manager
Discovery
Claim reporting 10 days Project
auditor
Discovery
Safety reports 3 days Project
manager
Decision making
Quality Operational platform 2 days Network
Engineer
Decision making
VDI requires extra 20% 10 days Network
Engineer
Decision making
SQL needs 50% usage of
the storage
11 days Developer Decision making
Change /
Exit
Data transfer from the
previous system
12 days Network
Engineer
Discovery
Transfer of required
applications
15 days Network
Engineer
Discovery
Print server setup for the
new system
20 days Network
Engineer
Decision making
Risk HCI Servers are not
running at recommended
distributions
25 days Network
Engineer
Decision making
Currently use of a FAT32
file system
19 days Network
Engineer
Decision making
Data from the previous
system is not properly
structured
16 days Network
Engineer
Decision making
Best
Practices /
Lessons to
be Learned
Testing 10 days Tester Decision making
Customer training &
Project transition
15 days Project
manager
Discovery
Project documents as per
tender requirements
6 days Project
manager
Discovery
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
BARWON HEALTH STORAGE AND COMPUTE
4 PROJECT TERMINATION / CLOSURE
Controllable
Category
Item &
Explanation
PMBOK Knowledge Area
Input
Tool &
Technique Output
1. Deliverable 1.1 Testing Project Plan,
Project scope,
Risk register &
Deliverables
Expert
judgement
Change requests,
Document updates
& work performance
reports
There is requirement of proper testing of the installation processes.
1.2 Customer
training &
Project
transition
Project Plan,
Project scope
& Deliverables
Meetings,
Analyzing the
system
Final project scope,
documents & user
manual
Training is required to expertise the employees into IT skills.
1.3 Payment
related
processes of
fees
Project Plan,
Project scope,
Risk register &
Deliverables
Technical
performance
review
Payment report
Payments of entire project is done properly using cost variance and
earned value calculation.
2. Configuration 2.1
Compatibility
of the server
setup on the
new system
Testing plan Expert
judgement
Final product
Testing must be done for the complete system.
2.2 Claim
reporting
Project
management
plan
Expert
judgement
Project claim report
There are project map & design in detail, Supporting documents,
User manual
2.3 Safety
reports
Project
management
plan
Analytical
judgements
Project safety
procedures and
guidelines
Safety measures are to be taken by the employees to aware of the
possible risks into the installation sites.
3. Status
Accounts
3.1
Operational
platform
Project
management
plan
Expert
judgement
Project plan
document
It is required to determine if all the technical works are done properly.
3.2 VDI
requires extra
20%
Project
management
plan
Expert
judgement
Monitoring plan
There are proper management of the VDI programs.
3.3 SQL
needs 50%
usage of the
storage
Project
management
plan
Expert
judgement
Project plan
document
There is proper storage of SQL. When SQL is properly stored, the
there is more chances of properly completion of project work.
4. Logs 4.1 Risk
register, Final
checklist
Project plan &
scope
Meetings, Risk
audit &
assessments,
Technical
performance
review
Project documents,
User manual
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
BARWON HEALTH STORAGE AND COMPUTE
All the project activities are planned properly to complete it on time.
4.2 Transfer
of required
applications
Weekly
meetings
Expert
judgement
Final product
It is required to determine if all the technical works are done properly.
4.3 Print
server setup
for the new
system
Project plan &
scope
Meetings, Risk
audit &
assessments,
Technical
performance
review
Project documents,
User manual
It is required to determine if all the technical works are done properly.
5. Issues 5.1 HCI
Servers are
not running at
recommende
d distributions
Weekly
meetings
Expert
judgement
Project scope and
document updates
The expert’s judge is required for the probability, impact and severity
of the risks.
5.2 Currently
use of a
FAT32 file
system
Weekly
meetings
Expert
judgement
Risk Management
Plan
Monitoring plan helps to monitor all the project issues properly.
5.3 Data from
the previous
system is not
properly
structured
Project risk
management
plan
Meetings Risk Audit
All the project activities are planned properly to complete it on time.
6. Procurements 6.1 Testing Testing plan Expert
judgement
Final product
Testing measures are taken to verify and validate if the system is
accepted with its client’s requirements.
6.2 Customer
training
Training
materials
Training
checklist
Training programs
Trainings are provided to employees to make expertise and provide
knowledge on IT.
6.3 Project
documents
as per tender
requirements
Project
management
plan
Expert
judgement
Tender report
Proper tendering results into gaining of project reports.
5 TERMINATION / CLOSURE PLAN
Week Wee
k 1-2
Week 3-4 Wee
k 5-6
Wee
k 7-8
Wee
k 9-
10
Designing phase
Review of the
contract of storage
and compute
Review audit report
Design of the system
Procurement of
required equipments
Finalizing design,
build and supply of
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
BARWON HEALTH STORAGE AND COMPUTE
VDI
Installation of HCI
system
Audit of financial
reports
Review from the
clients
Preliminary findings
for phase 1
Audit for design and
build of VDI
Audit for tender
reports
Review from the
clients
Preliminary findings
for phase 2
Audit for design and
build new SQL
Audit for the tender
operations
Review from the
clients
Preliminary findings
for phase 3
Audit findings
Preparation of audit
draft
Delivery of the final
audit report
Completion of audits
plan
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
BARWON HEALTH STORAGE AND COMPUTE
Part B
Project Governance Report
1. PROJECT INFORMATION
Project name: Barwon Health Storage & Compute
Date: 29/04/2018
Project ownership: South West Alliance of Rural Health
Prepared by: Mr. Sai krishna / Project Manager (IBM)
Distribution list: Prof. Ruth Salom - Project Sponsor (SWARH)
Mr. Andrew Hardy - Tender Officer (SWARH)
Mr. Thanuja Kannangara - Project Executive (IBM)
Mr. Alve Vidyesh - Main Supplier (Tech zone)
Mr. Pawan Kumar - Project Coordinator (IBM)
Mr. Pruthvi Raj- Supplier (Freelance software engineer)
Mr. Simon Brooks - Main User (SWARH)
Mr. Steve Tanic - Procurement Manager (Barwon Health)
Mr. Neville Daffy - Supply Manager (Barwon Health)
2. OVERALL PROJECT RESPONSIBILITY
The responsibility for this project lies with success into the project work. The
roles of the team members those are involved into the project work are project
users and project board members. The project team members are taking
responsibility to decide which one is better for the project and which is not.
Based on their decisions, the success rate of the project is to be measured. The
members sign off the project documents and resolve of any issues which affect
the entire project work.
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
BARWON HEALTH STORAGE AND COMPUTE
3. ROLES, RESPONSIBILITIES AND PERFORMANCE CRITERIA
The roles, responsibilities and performance criteria for this project consist of
internal and external project team members. The internal project team members
of this project work are system analyst, project manager, board member and
network engineer. The external project team members are consisted of service
users, service providers, customers and suppliers. The responsibilities of system
analyst is to analyse the proposed IT network, project manager plans the entire
project work, board member directs and manages the financial policies and
network engineer deals with the network related issues. The service users
receive of the services, service providers can ensure that there is signing off
products, suppliers can ensured about consistency of the products and
customers can analyse the cost as well as benefits of desktop infrastructure.
4. GOVERNANCE ARRANGEMENTS
The governance arrangements for this project consist of change into the task
spending plan, degree, quality, and timetable past the expert of the venture
administration. It likewise incorporates of changes into rules, forms which decide
expert and additionally responsibility of authoritative strategies, business items
and inclusion of partners into basic leadership.
5. RELATIONSHIP TO THE PORTFOLIO
The Relationship to the Portfolio for this project is balance scorecard which
changes routes into the hierarchical business. It can decipher the larger amount
of key arrangement into the operational plans. It likewise brings criticism circle
into the vital arranging forms.
6. AUTHORISATION POINTS
The authorisation points for this project are venture basic leadership, which takes
choices in regards to any progressions which are made into the task work. The
business instance of the delicate undertaking is being inspected appropriately to
lessen the event of issues.
7. DELEGATION
The delegation arrangements for this project are changes into the appointment of
organization, advertising exercises which are identified with the advantages of
the association. There is necessity of outsourcing alongside designation of
errands into the task.
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
BARWON HEALTH STORAGE AND COMPUTE
8. INFORMATION VALIDITY
The manner in which information validity for this project is assured is guaranteed
is to gauge the outline of the foundation at each phase of the undertaking forms.
The legitimacy of virtual work area framework is guaranteed in setting of the
venture work.
9. SCRUTINY
The scrutiny arrangements for this project are to do joint work which is
formalized. By sharing of the data on each work's projects, investigation goes
about as impetus to alter nearby understanding and in addition joint working
around the task key issues.
10. STATUS REPORTING
The status reporting arrangements for this project are the venture exercises
report which appears if the undertaking exercises are done on time or not. The
spending design report appears if the undertaking work is under spending plan
or it gets over spending plan. The undertaking plan design is likewise
investigated to watch if the task design is on time or there is delay into the
arrangement.
11. IMPROVEMENT
The improvement arrangements for this project are change over the authoritative
culture to keep any sort of contentions with the undertaking colleagues into the
venture. The undertaking data are not imparted to any outer partners; it ought to
be revealed inside.
12. STAKEHOLDER ENGAGEMENT
The stakeholder engagement arrangements for this project are to draw in the
interior partners into the undertaking work. The partners are locked in into
moderating the authoritative issues with the goal that the association's execution
is enhanced for basic leadership. Engagement of the stakeholders into a project
is required to take of proper project related decisions for successful completion
of this project work.
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
BARWON HEALTH STORAGE AND COMPUTE
6 BIBLIOGRAPHY
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