BSBADM502 Manage meetings

BSBADM502 Manage Meetings
Assignment
Student Name: Student ID:
Assessment Type: Other:
Assessor’s Name:
Assessment
Outcome:
☐ Satisfactory ☐ Not Yet Satisfactory
Student
Declaration:
By submitting this assessment via Moodle, I declare that this is my own work and had
not been copied or plagiarised from any other source. Please refer to the Student
Handbook for more information.
Assessment
Conditions:
Each assessment criteria is recorded as either Satisfactory (S) or Not Yet Satisfactory
(NYS). A student can only achieve a ‘Satisfactory’ Assessment Outcome for the entire
assessment when all assessment Criteria listed below are ‘Satisfactory’. A student who
is assessed as ‘Not Yet Satisfactory’ is eligible for re-assessment with their trainer.
All assessment answers must be typed, include this assessment cover sheet and
uploaded in ‘WORD’ version to moodle.
Assessment Criteria
Element Performance Criteria S NYS
1 Prepare for
meetings
1.1 Develop agenda in line with stated meeting purpose ☐ ☐
1.2 Ensure style and structure of meeting are appropriate to its
purpose
☐ ☐
1.3 Identify meeting participants and notify them in accordance
with organisational procedures
☐ ☐
1.4 Confirm meeting arrangements in accordance with
requirements of meeting
☐ ☐
1.5 Despatch meeting papers to participants within designated
timelines
☐ ☐
2 Conduct
meetings
2.1 Chair meetings in accordance with organisational
requirements, agreed conventions for type of meeting and legal
and ethical requirements
☐ ☐
2.2 Conduct meetings to ensure they are focused, time efficient
and achieve the required outcomes
☐ ☐
2.3 Ensure meeting facilitation enables participation, discussion,
problem-solving and resolution of issues
☐ ☐
2.4 Brief minute-taker on method for recording meeting notes in
accordance with organisational requirements and conventions
for type of meeting
☐ ☐
3 Follow up
meetings
3.1 Check transcribed meeting notes to ensure they reflect a
true and accurate record of the meeting and are formatted in
accordance with organisational procedures and meeting
conventions
☐ ☐
3.2 Distribute and store minutes and other follow-up
documentation within designated timelines, and according to
organisational requirements
☐ ☐
3.3 Report outcomes of meetings as required, within designated
timelines
☐ ☐
VC002 College of Sports & Fitness – Assignment 1 BSBADM502 Manage Meetings
International College of Capoeira Pty Ltd trading as ’College of Sports & Fitness’ ABN 90 125 114 730/ Registered
Training Organisation 91345/ CRICOS Provider Code 03057C

BSBADM502 Manage Meetings
Assignment
This assessment consists of:
5 short answer questions (40 marks)
1 case study (50 marks)
5 short answer questions (40 marks)
Instructions to students: For each question, you must record your response in the space provided.
1. List and describe three different types of meetings. The description should include the
structure and typical arrangements for each. Include special considerations. Discuss in 100
to 120 words. (12 marks) (4marks each)
VC002 College of Sports & Fitness – Assignment 1 BSBADM502 Manage Meetings
International College of Capoeira Pty Ltd trading as ’College of Sports & Fitness’ ABN 90 125 114 730/ Registered
Training Organisation 91345/ CRICOS Provider Code 03057C
The following are the three types of corporate meetings:
Annual general meetings:
The annual general meetings or AGM is the central meetings are held in incorporated
associations and is provided in the companies act. The company must hold annual general meetings
within 18 months following incorporation. The subsequent AGMs should be held once in every
financial year and within six months after the financial year the company accords with. Companies
which fail to comply with this requirement should seek extension from the Consumer Protection.
The Consumer Protection Commissioner has to power to allow the companies to hold annual general
meetings beyond six months under special consideration, if the appeal is made before the expiry of
the period (Commerce.Wa.Gov.Au". 2018).
The structure of the AGMs consists of all members including members not entitled to vote.
The structure may also include special guests and/or public.
Special general meetings:
Special general meetings are general meetings other than annual general meetings usually
held to deal with unexpected requirements and situations like changes in the rules in rules of
association or the judge the legality of a certain management committee. The requirements of these
meetings lie in the fact that they are called to deal with situations which have be met urgently. The
special consideration in case of special general meetings are that the members have to be given
minimum notice period. The meeting should follow the specific procedures according to Australian
corporate law (Guides.Slv.Vic.Gov.Au 2018).
Meetings of the management committee:
The apex management committees of the public limited companies hold management
committee meetings in order to take business decisions and make strategies. The management
bodies are also responsible for holding AGMs.

BSBADM502 Manage Meetings
Assignment
2. What are the attributes of an effective and efficient meeting? What are the responsibilities
of the chairperson in a meeting? Discuss in 100 to 120 words. (5 marks)
3. Why does the chairperson need to understand group dynamics when chair a meetings.
Discuss in 80 to 100 words. (5 marks)
VC002 College of Sports & Fitness – Assignment 1 BSBADM502 Manage Meetings
International College of Capoeira Pty Ltd trading as ’College of Sports & Fitness’ ABN 90 125 114 730/ Registered
Training Organisation 91345/ CRICOS Provider Code 03057C
The following are the attributes of effective and efficient meetings:
1. Productivity:
The effective and efficient meetings are productive and lead to taking of significant
corporate decisions. These meetings lead to taking decisions which propel the companies
towards further business expansion (Peltokorpi and Eero).
2. Organised:
Meetings held in organised manner are effective and efficient with clear goals to be
achieved as the outcome of the meeting. The meetings are started in an appropriate manner, has
a middle part and a orderly closing.
3. Engaging and relevant:
Meetings are rendered effective when they are able to engage the members present
actively. These meetings are efficient because they lead to taking of more significant and relevant
decision making (Battilana et al).
The chairperson plays several roles in the corporate meetings. First, he leads the
meetings, ensures proper commencement of the meetings and to acquire participation of the all
The chairperson need to understand group dynamics while chairing meetings because it is
important to understand the perceptions of the members present on board. Forsyth (2018)
defines group dynamics as the behavioural as well as psychological ways members perceive the
certain corporate decisions while making decisions. Thus, having knowledge about group
dynamics enables the chair person to obtain more active participation of the team members.
Better collaboration and participation of team members allow more accurate decision making. It
also enables the chairperson avoid or at least minimise the conflicts of decisions of the members
on board.