Use of technology in the workplace

SMART TECHNOLOGY
IN THE
WORKPLACE

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
Use of technology in improving workplace efficiency...............................................................1
TASK 2............................................................................................................................................4
Use of technology and its application at workplaces..................................................................4
Implication to personal and professional security through use of these websites.......................8
REFERENCES..............................................................................................................................10

INTRODUCTION
Business and its related activities are changing throughout the globe. It is necessary for
organisations to make changes in terms of procedures they apply for there day to day activities.
Company's needs to use more of technological means in their operating procedures. Not only
production department but other departments also needs to inculcate use of technologies in their
working mechanism. Smart technologies helps company in making their operations easier as
well as increasing efficiency of each department. Email service providers like Google and Yahoo
are providing assistance to marketing department in promotion purpose (Axsen, Orlebar and
Skippon, 2013). Cloud storage service providers like Dropbox and Google drive help in storing
various informations of the company. Social media sites such as Facebook, twitter, LinkedIn are
used by the company in making their promotional campaigns attractive and reaching to new set
of customers. This report showcases that use of technology in the workplaces have changed the
ways of doing business throughout the world. It also illustrates that implementing smart
technology makes business procedures easier and effective.
TASK 1
Use of technology in improving workplace efficiency.
Every organisation needs to implement proper technological equipments so as to make
their business procedures easier. These up gradations are done in various organisational field.
Appropriate use of technology makes operations easier and helps in improving workplace
efficiency. It helps company in reaching to new customers and help consumers in selecting
among various product options present in the market. Use of technology in marketing and HRM
purposes saves a lot of time of the company's officials (Bandyopadhyay and Sen, 2011). This
helps company in finding appropriate employees as well as people in finding appropriate jobs.
Some of the options that are available in market that can be utilized by the company is illustrated
here.
Web Based Email
Use of email in the company is not just restricted to having conversations between two
employees but has a larger scope in today's world. Web based email services are especially used
in companies these days for marketing purpose i.e. in reaching to customers with advertisements
of new products and services that they have launched. It helps in connecting to the larger set of
1

people that too to each people individually. There are various email providers in the world but
here services given by two of the most famous (Gmail and Yahoo) are given and there features
are being compared:
Features Gmail Yahoo
Maximum size or capacity It provides a maximum size of
up to 7 GB.
It has a size capacity of 4MB
to 100 MB if they are are not
free based user whereas free
based users gets approx 2GB.
Inbox chat feature Present with this provider. It is also having this feature.
Search bar for sent mails Have this feature It is also having this feature.
SMS chat present present
Phone calls Have this feature This provider does not
provides this feature.
Mobile version It can be operated through
mobiles.
It can also be operated through
mobile phones.
Security Much secure than Yahoo
because it has lesser session
expiry time (Bembridge,
Levett-Jones and Jeong,
2011). It is easier for the users
from the nets of of phishing
attack.
Less secure than google due to
its longer expiry time.
Flexibility of attachment Present Present
Creation of folder Gmail understanding of
difference between two similar
kinds of folders is poor that is
it can sent emails from two
similar sources to same folder
Understanding of this
complexity is much more in
Yahoo.
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