Table of Contents INTRODUCTION...........................................................................................................................4 TASK 1 and TASK 3.......................................................................................................................4 LO1. Differentiate between the role of a leader and the function of a manager....................4 LO3. Show an understanding of the role leaders and managers play in the operations function of an organisation...................................................................................................................4 1.An introduction with some definitions of the roles of management and leadership...........4 2. Differentiate the leadership and management functions according to J. Kotter.................5 3. Analysis of the management by objective process discussed by P. Drucker.....................5 4. The three management roles theory discussed by H. Mintzberg........................................7 5. Analyse the trait theory of leadership along with their two styles.....................................9 6. Analysis of 'Hard' management skills and 'Soft' leadership skills....................................10 7. Discussion of three transformation processes in operations management.......................11 8. Evaluation of what the term quality means and the four costs of quality for managers in achieving business goals and objectives...............................................................................11 9. Discussion of the role managers play in Total Quality management approach...............12 10. Discussion of Just-in-time approach and waste reduction in operations........................13 11. Three methods managers can adjust for capacity management in operations................14 12. Short Conclusion with your personal evaluation on the role of managers and leaders..14 TASK 2 and TASK 4.....................................................................................................................14 LO2. Apply the role of a leader and the function of a manager in given contexts...............14 LO4. Demonstrate an understanding of the relationship between leadership and management in a contemporary business environment.............................................................................14 1. Introduction to your selected Organisation......................................................................14 2. An explanation of your department including the role in operations...............................15 3. The background of your management team in this department.......................................15 4. Two strength and weaknesses of your manager/leader approaches.................................15 5. Three specific roles and duties of your management in your organisation......................16 6. Provide one real occasion where the role of management was excellent to apply different theories and models of management approach.....................................................................16 7. Evaluate the theory of leadership styles as applied to your manager on this occasion....16
8. Discuss with examples the type of transformation process is common in your company.17 9. Discuss the impact of two adjustments for capacity management on the organisation.. .17 10. Provide two operational recommendations to management for future improvements...17 CONCLUSION..............................................................................................................................17 REFERENCES..............................................................................................................................19
INTRODUCTION Operations management is the process of management of business practices to produce the highest level of efficiency possible within an enterprise.Operation management is the process of converting material and labour goods and services to achieve the desired goals and objectives.(Ellitan, 2017) .In the second part of the report, the Barclays organisation will be taken,whichis a British multinational investment bank and financial services company.The present report will mainly emphasizes on the role of a leader and the function of a manager, along with this analysis of management by objective is also going to be discussed. Management and leadership theories, hard management skills and soft leadership skills is also mentioned. In addition with this, the explanation of the selected organisation and department, with the strength and weaknesses of the leader and manager and at last the report will be ended by explaining the relationship between leadership and management for a contemporary business environment will be going to discussed. TASK 1 and TASK 3 LO1. Differentiate between the role of a leader and the function of a manager. And LO3. Show an understanding of the role leaders and managers play in the operations function of an organisation. 1.An introduction with some definitions of the roles of management and leadership. Management :According toDucker's management theory(2019), management is a multi purpose task which is used in business to manage businesses, managers, workers and their work, so that they can attain some specific goals and objectives. Leadership :It is the activity of leading a group of candidates or an organisation and are able to do this. It involves in establishing a clear vision and provide the correct knowledge, information and coordinating with the all staff members.This is the ability of a person or group of individuals to guide the employees and other staff members of an organisation. This can be said as an art of motivating and encouraging the subordinates to achieve the desired business goals.
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Characteristics of leadership :ď‚·Honesty and integrity-The good quality of leadership is unquestionably integrity, without it no real success is possible in a organisation. ď‚·Confidence-To be an effective leaders confidence is very much necessary aspects where, leaders motivate their employees in a effective manner. 2. Differentiate the leadership and management functions according to J. Kotter. According to J. Kotter, leadership and management are not the same things. Leadership focus on creating the change through vision. On the other hand, management focuses on creating a state through processes. ManagementLeadership 1.Themanagementfunctionis Planning and budgeting(Denhardt and Denhardt, 2015). 1. In context with this, the leadership function isestablishingthedirection(Boydand Dougherty, 2016). 2.Themanagementfunctionisto organizetheworkinansystematic manner and also recruit and select a rightpersonforarightjobwhich means staffing(Ellitan, 2017). 2. In context with organizing and staffing, the leadershipfunctionistoaligningpeoples (Doppelt, 2017). 3. The another function of management is controlling and solving the problem oftheirsubordinates(Wensveen, 2018). 3. In the similar way, the leadership function is tomotivateandinspiretheirsubordinates (Eraki, 2015). 4.Themanagementfunctionisto produce predictability and consistency( Fan, Liu and Zhang, 2015). 4. The leadership function is to produce useful, sudden and drastic change(Mendenhall and et. al, 2017). 3. Analysis of the management by objective process discussed by P. Drucker. Management By Objectives is aperformance managementapproach in which a balance is required between the objectives of organisation and the objectives of employees.According to
Peter Drucker’s rule - Management By Objectives is to ascertain combined objectives and to provide response on the outcomes. Setting the challenges but achievable objectives promotes motivation and direction of employees. By increasing commitment, the opportunity is given to the managers to focus on the new products which help to improve the performance of the company. The author has developed five steps to put MOB process into practice : Source : (Management by Objectives,2018) 1.Determine the organisational Objectives –The first step of any organisation is to build their objectives, as they are the base from the mission and vision of an organisation (Drucker, 2018). If the objectives are not made by the company then there is no sense to follow the next step. 2.Translating the organisational objectives to employees –In order to achieve the objectives, it is essential to translate that to the level of employees. So, for this Peter Drucker uses the concept of SMART goals (Specific, Measurable, Acceptable, Realistic and Time-Bound). These objectives must be recognized at all levels, so that each employee should know what are their responsibilities(Becerra-Fernandez and Sabherwal, 2014). Illustration1: Steps to practice the MOB process
3.Stimulate the participation of employees in the determining of the objectives -The first point to attain the objectives in effective manner is that; these objectives should be discussed at all levels of the organisation so that everyone should know what is their contribution in achieving these objectives and what are managers expecting from them in attaining these goals (Eraki, 2015) . 4.Monitoring the Progress– The objectives which are made by M&S are SMART, so they are measurable. If these objectives are not measurable and a system will be set to monitor, when the objectives are differ. In that system a function is activated for detection, which should be done on time, so that the large issues can be prevented. 5.Evaluate and Reward achievements- Management By Objectives has been created in order to improve performance at all levels of an organization. It is necessary to have an evaluation system, as goals and objectives have been SMART developed, they make the process of evaluation easy. Employees are evaluated and rewarded for their achievements to set goals and objectives. Management By Objectives is about when, why and how objectives can be attained.
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4. The three management roles theory discussed by H. Mintzberg. As every manager is different, H. Mintzberg observe that each individual should practice and master these interpersonal, informational and decision-making roles. Roles of Management RolesTypes of Roles 1. Interpersonal RolesFigurehead– Managers plays the role of head ofanorganisationordepartmentasthey perform the formal duties such as signing legal documents(Intra personal roles,2018). Leader –Managers of an organisation have Illustration2: Roles of Manager
leadership role. They coordinate the work of all employees and lead their subordinates (Eraki, 2015) . Liaison–Themanagerasliaisonare responsibleforcoordinatingoutsidethe organisationandpassingtheusefuland essential information. 2. Informational RolesMonitor– The manager of an organisation monitor the performance of their subordinates, that how they are working. Spokesman– Managers also perform the role of an spokesman in front of outsiders to speak out on behalf of their organisation. Disseminator –The manager as disseminator shouldreceivethenecessaryandvaluable information internally to employees and then assign the assignments accordingly (Informational roles,2018). 3. Decisional RolesEntrepreneur– The manager is an innovator and creator in the role of an entrepreneur. They observenewproductswhichhelpthemto enhance the performance of their organisation. Disturbance- handler –In this the external and internal issues and problems are handled by the manager of an organisation. Resource-allocator–Theroleofmanager should allocate resources, funds and equipment (decisional roles,2018) . Negotiator– The manager as negotiator is
responsible for directing the negotiation in the organisation. 5. Analyse the trait theory of leadership along with their two styles. Trait Theory of Leadership :This theory was established by Kelly in 1974, this was founded to classify what personal characteristics like mental and physical are related with the success of leadership.This theory is based on the stability of traits over the time and it is a measurement of consistent patterns of habit in an individual's behaviour. Apart from this it focuses that how individuals differ from each other.In context of M&S, it is found that many times during festive seasons there is a huge demand for their food and clothes products. In such situations, leaders have to focus on dealing with complicated situations while keeping their workforce motivated and inspired towards their work. The Two styles of leadership 1.Democratic Leadership–It involves in a team lead by a leaders where all individuals are are involves in the process of decision making process to analyse the what needs to be done and how it should be done.This is the most effective style of leadership as in this, the lower level of employees can also participate in the process of decision-making, so that they can also put their opinions and their viewpoint in front of the board of directors. This style of leadership is very effect6ive for every organisation. 2.Autocratic Leadership-It is a style of management wherein one person controls all the decisions and makes very short inputs from other group of members. These leaders make decision on the basis of their own beliefs and suggestions.Autocratic leadership is the opposite of democratic leadership. In this leadership style, the leader makes decisions without taking the opinions from anyone. Employees are not considered and not even consulted in the process of decision making , just they have to follow whatever decisions are taken by the leaders (Han and et. al., 2017) . No organisation can sustain their business without the help of their employees, Soit's best to keep leadership more open to the mind and perspective of the rest of the team. 6. Analysis of 'Hard' management skills and 'Soft' leadership skills. Hard management SkillsSoft Leadership Skills
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1.Computer programming–This hard skills is necessary in the requirement of a job. This hardskillsincludestyping,finance,web design, writing, legal and mathematics skills. 1.Communication-A training course of soft skillsfocusedonbusinesscommunication skills which allow the employees to write and expressthemselvesmoreclearly,andhelp them build their public speaking skills(Soft leadership skills, 2019) . 2.Interview Process– The employers must test the hard skills of during interview process that they can really able to do the things which they havementionedintheirresume(Hard management skills, 2019) . 2.Team Work– This isthe most important leadership soft skills which tells the leaders how to organize and run a team. It is very difficult to work with coordination along lots of employees, so this is necessary to have team work among the employees in order to attain the desired goals. 3.Languages –The manager must give the trainingtotheirsubordinatesaboutthe languages they must know for the requirement of a job. 3.Decision-making-The main reason of having leadership training is that many leaders are bad in making decisions. There are many ways through which a decision can be fail such as over thinking about a decision, focusing on irrelevant information, etc. 7. Discussion of three transformation processes in operations management. A transformation process is any activity or group of activities that takes one or more inputs, transforms and adds value to them and provides outputs for customers. The three transformation processes in operations management are as follows - Input for a process –This process is a mixture of materials, information and customers. The operation which processmaterialswill transform their physical properties, most oftentheirshapeorcomposition.Theoperationwhichprocessinformationwill transform their informational properties. At last, the operation which will process customers,will process the physical properties of the users. Outputs for a process– The outputs can be products or services in which goods are tangible and services are intangible (Idris, 2016) .
Process or Service Design –This is the abstract development of a good or product before it is created. This design is an activity to approach at different levels of the creation of the details. 8. Evaluation of what the term quality means and the four costs of quality for managers in achieving business goals and objectives. Quality–The product which is reliable to performs its intended function, this known as quality of a product. The quality of a product helps to meet the expectations of customers and fulfil their demands(Quality, 2019). This is important to gain the loyalty of consumers so that they can continue to buy the products of your organisation. The four costs of quality are as follows- Prevention Costs –These costsare obtained to prevent quality problems and are related with the design, maintenance and implementation of the quality management system. Appraisal Costs –Thesecosts are connected withmonitoringandmeasuringactivities related to quality. These costs are linked with suppliersandcustomersevaluationof Illustration3: Input output process model
purchased materials, products,processes, and servicestoensurethattheyconformto stipulate. Internal failure Costs -Internal failure costs areobtainedtocorrectdefectswhichare revealedbeforetheproductorserviceis delivered to the customer(Cost of Quality, 2019). These costs occur when the outcomes are fail to reach design quality standards and are perceived before they are transferred to the customer. External failure Costs -External failure costs are obtain to correct defects ascertained by customers. These costs occur when products or services are fail to reach the design quality standards and are not sensed until they are transfer to the customer. 9. Discussion of the role managers play in Total Quality management approach. The approach Total quality management is used to improve the quality and performance so that the organisation can fulfil the expectations of customers. This can be achieved by integrating all quality related functions and process them throughout the organisation. The role which M&S managers play in Total quality management approach are : 1.Facilitator –The manager of TQM required to create a line managers team which has knowledge about TQM to support and communicate the basic principles which was expected by the TQM based organisation. The manager as a facilitator helps in getting resources and producing time available for training and then rewarding the employees for their efforts they made in improving the quality and performance of an organisation (Wang, Jie and Abareshi, 2015) . This is the duty of the line managers to facilitate adoption of TQM in their region and eliminate obstacles to execution. 2.Trainer- The managers as trainer, train their employees about the concept of TQM. It is necessary to teach managers about TQM approach, which leads to greater competency, as before training their employees must know about approaches and techniques, so that they can teach employees about that. If the managers are not able to teach the entire TQM course to their employees then they have to restart and have to go for their training process again, because the organisation need that employees must contain the knowledge of TQM and produce positive results.
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3.Role Model-Managers as role model, must use TQM in order to address it, by using the tools such as data collection and planning, like flow charts, cause-and-effect diagrams. Before making any decision, managers consider the needs of customers and then it provide regular reports to the employees and senior management and focus on the improvement of quality and performance of their products. Requirements of TQM TQM needs a committed leadership, some approaches on the behalf of customers, process of management, effective and efficient communication, knowledge management, involvement and empowerment of staff members and good organisational culture for regular improvement. 10. Discussion of Just-in-time approach and waste reduction in operations. Just-in-time approach -This is the most useful approach for managing operations in a efficient way. This approach is also known as production system which aimed at reducing time within the manufacturing system and gives proper response time to their customer. Manager of M&S follows just in time, which is very effective approach because supplier provide raw material in given period of time to the company and increases their efficiency. Therefore, it also helps to minimize their stock price (Wen-chao, Fan and Wen-wen, 2012) . In the context of M&S, just in time is very essential part of the company because it is a more cost efficient method of holding stocks. It aimed is to minimise the amount of goods which company hold at one time. It also saves money by preventing investment in unnecessary stock. Therefore, it is very important approach for managers as well as the organization. Waste Reduction in operations-Thisis the preferred approach to waste management because waste is that which is never generated and does not have waste management costs. For example - waste reduction is reducing unneeded packaging from manufactured products and produce (Williams, 2015) . The Recycling is very crucial has waste has large negative impact on the natural environment as well as for the organisation. The five ways to reduce the waste in operations are as follows -ď‚·REDUCE: Reduce the purchase of over-packaged items, Print less take the use of back side (print double-sided).ď‚·REUSE: Provide water tabs so that employees may refill the water bottles. Promote the use of reusable items where it is possible.
RECYCLE: Recycle bins should be outstanding and the employees of the organisation should scrap cans. The organisation should know that what can be recycled in their company and must coordinate with a recycling company, so that they can get wages for recyclables.REFUSE: Waste material and garbage is not need by anyone. RE-TRAIN: This is essential to ensure employees are following the policies of waste. A basic training is provided to the employees to tell them how and when these policies will help them and their company. Recycle bins are just scrap bins if no one knows how to use them. 11. Three methods managers can adjust for capacity management in operations. The three methods managers can adjust are as follows - 1.Forecasting– In the case of capacity management, managers has to decide what to produceandwithwhatresources.Thusforecastingisconsideredasthecritical component of business because it helps management to take correct decisions. 2.Derive insights for past reports– In the concept of capacity management, past records predicts the probability of success based on the work and actions taken to achieve a certain outcomes. 3.Gain resource visibility –This method defines the managers that the right resources are assigned to the right projects. This helps enterprise make the most of the different skills and commitment levels that their employees have. 12. Short Conclusion with your personal evaluation on the role of managers and leaders. As per the above discussion on the role of managers and leaders, it has been analysed that management and operations are important part of an organization that is applicable at all stages as per the business concern. The above has focused on all the roles and responsibilities of managers and leaders. It also defined various approaches and leadership styles has been specified in a perfect way. These approaches are helpful to evaluating quality, knowledge and skills of leaders and managers. Operation management maintain a time efficiency level and accomplish the goals and objectives of an organisation.
TASK 2 and TASK 4 LO2. Apply the role of a leader and the function of a manager in given contexts. And LO4. Demonstrate an understanding of the relationship between leadership and management in a contemporary business environment. 1. Introduction to your selected Organisation. In the present report, Barclays plchas been taken as an chosen organisation, whichis a British multinational investment bank and financial services company. This was headquartered in London and founded on 20 July, 1896 by Jes Staley. Apart from investment banking, Barclays is organised into four core businesses which are personal banking, wealth management, corporate banking and investment management. 2. An explanation of your department including the role in operations. AsBarclay's is working under finance department. The section of an organisation in whichmoneyismanage,thatpartisknownasfinancedepartment. Thisdepartmentis responsible to handle balance sheets related any issues, managing bank's capital. The roles of finance department are as follows - ď‚·In finance department, bookkeeper hasthe role to handle all day-to-day transactional accounting for business. This include the tracking of all transactions and management of any government report. ď‚·This department is also responsible for management of the bank cash-flow and ensuring that there are sufficient funds available to meet the daily payments. 3. The background of your management team in this department. The background of management team of finance department is that the managers are responsible for the financial healthof Barclays. The financial managers of Barclays produce financial reports, develop plan of action for achieving the long term desired goals of the organisation and also produce the direct investment activities. These financial managers works in different places including the insurance and bank organisations (XIANG, Chen and Zhang, 2013) .
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4. Two strength and weaknesses of your manager/leader approaches. Classical Approach of management StrengthWeaknesses This approach of management mainly focuses on what managers are actually doing. This approach is more applicable for steady andsimpleorganisationthencomplex organisations. The main strength of this approach is division oflabour.Thereportisbreakdowninto smaller tasks which are easy to complete. This approach of management treats employees as a elements rather than all resources. 5. Three specific roles and duties of your management in your organisation. Managers are most important individual in a business concern. They act as an link between the employees and employers.The Three specific roles and responsibilities of the manager of Barclays are as follows - ď‚·Managers are known for managing as well as controlling skills. In context of Barclays manager performs the role of figurehead ( an individual who is designated to perform various formal and symbolic activities). ď‚·Managers in Barclays perform role of transferring as well as transmitting information. There are three roles that fall in this category i.e. dissemination, spokesperson as well as monitor (Yun, L., and et. al., 2018) . ď‚·Managers of Barclays are known for their decision making and time management skills. These skills help them in timely achieving desired goals and objectives. 6. Provide one real occasion where the role of management was excellent to apply different theories and models of management approach. In case of Barclays plc bank, employees are trying to leave the organisation because their needs and demands are not fulfilled in this firm. So to overcome this problem, the manager of Barclays bank applied the classical theory of management. This theory is applied because leaders and managers have stress on profit maximisation in business. This can only be considered when managers consider or work towards needs of their employees and also initiate skill development. So, here the Bank fulfils the physical and economic needs of employee by providing the food facilities and by giving some rewards. So after this, the employee agreed not to leave the
organisation. Therefore, in this situation, the manager of Barclays effectively applied the classical Theory of management. 7. Evaluate the theory of leadership styles as applied to your manager on this occasion. Charismatic theory of leadership :Leaders of Barclays have a charismatic personality which helps them in inspiring and influencing their team members. In complex situations, employees tend to lack motivation and their performance level goes down. Hence, in such situations, charismatic leadership will help leaders in encouraging their employees.So, in the above situation, theCharismatic theory of leadership is applied by the Barclays manager as this theory will help leaders and managers in motivating their staff members. 8. Discuss with examples the type of transformation process is common in your company. The transformation process is a broad organization change methodology which includes the input process, the design process, and the output process. Though every organization is different, the transformation process can be adapted to fit the unique change needs of any organization. For example – In a bank, a customer deposit their money as input and then the fund is added by the government and the interest is return as output. This transformation process is followed in the chosen bank andStorage type of transformation process is common in the Barclays, as in this type money is deposited and it is kept in bank until it is withdraw by the customer(Ma and Sun, 2012) . 9. Discuss the impact of two adjustments for capacity management on the organisation. In case of Barclay's bank, the impact of forecasting is good for the bank. To manage the capacity, the bank can use forecasting with the help of which they can identify the actual requirements. The computer systems used in bank should fulfil the demands and needs according to the future. This will help the bank in cutting the cost of using these services. Thus, capacity management of bank will be monitored effectively. 10. Provide two operational recommendations to management for future improvements. The two approaches Barclays should follow in the form of recommendations are as follows - 1.Just-in-time– This approachaimed at reducing time within the production system and gives proper response time to their customer. So by this the Barclays gain the loyalty of customers which is beneficial for the organisation in the future.
2.Lean production-This approach is used by many organisations that focuses on cutting out waste. Therefore, it helps manager and leaders both in saving capital of Barclays by cutting out the wastes for the organization and this is useful for the future improvement of the organisation. CONCLUSION From the above mentioned report, it has been analysed that themanagers and leaders of operation management plays a vital role for the organisation's future growth. In the above report, certain roles of mangers and leaders have been mentioned to achieve the desired goals. Along with this, the theories of management, leadership styles, management by objectives process and capacity management methods and impact of that methods are also been explained. In addition with this, the explanation of chosen organisation with its department roles and background has also been discussed in the above report. The transformation process along with a real situation has been explained above in the report. Therefore the roles of managers and leaders are effectively mentioned in the report which help an organisation in enhancing their growth in business.
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