Organizational Structure and Culture for Charles

This assignment examines the appropriate organizational structure and culture for Charles, a new business entering the market. It argues that a functional structure is most suitable, divided into specialized departments. Additionally, it recommends adopting a task culture where employees collaborate based on project needs rather than rigid departmental boundaries.

MANAGEMENT AND
ORGANISATIONS

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
ORGANIZATIONAL STRUCTURES...........................................................................................3
TASK 2............................................................................................................................................4
A. modern management...............................................................................................................4
B. Management functions and leadership style...........................................................................4
TASK 3............................................................................................................................................5
A organizational culture for Charles organization.......................................................................5
B Role of perception in organization culture...............................................................................6
TASK 4............................................................................................................................................6
CONCLUSION................................................................................................................................7
REFERENCES................................................................................................................................9

INTRODUCTION
Organization requires effective management for managing the activities of the company.
The functions attached with the management are planning, organizing, directing and staffing.
They are the main functions which care required to be carried out in the organization for the
effective functioning. The report will focus on the structure and culture as well as the leadership
style which are required to be adopted by the organization. Charles is the entrepreneur who is
required to identify the structure and culture which can be most suitable to it. He is planning to
open a project management company. So, in this report leadership styles as well as the areas
which are required to be focused are discussed. This will help Charles to identify the scenario in
which it will be working and how the operations of the organizations will be carried out. Besides
this, stress is provided on the perception of the individual in developing the organization culture.
TASK 1
ORGANIZATIONAL STRUCTURES
Organizational structure is basically the outline which helps the company to carry out its
task allocation process, coordination, supervision so that the company can easily achieve the
goals and targets of the firm. There are different types of organization structures which are as
follows:
Functional Structure- In this, the organization is divided according to the functions of the
company. In this, the organization is divided in groups as well as the department. The groups are
made according to the specialization of the workers. Sales, marketing, IT etc departments are
made. Further, according to the knowledge as well as the skills of the candidate they are grouped
in the department (CLARITY, 2010). This is beneficial for the small business organization. The
advantage of this structure is that the workers working in the department are skilled in their field
which helps in carrying out the process effectively. But the disadvantage is that if proper
communication is not carried out in the department then it will decrease the potentiality as well
as the task will not be accomplished on time.
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Divisional Structure- As according to the functional structure, the division is done on the
basis of the functions. But in divisional structure, the functions of the organization are combined
into a single division. The division is carried out on the basis of department or geography. They
are all formed for achieving the same objective of the organization. The advantage of this
structure is that if any of the division failed to work properly then it will not impact on the other
division. It is beneficial for the organizations who are serving many products. The disadvantage
is that it can reduce the efficiency because the members in the division specialize in different
field which can create problem in the functioning (Larson and Gray, 2011).
Matrix- This structure is basically the combination of the functional and the divisional
structure. In the initial stage the firm is divided according to the functions and later on division is
done on the basis of product, geography. The advantage of this structure is that it supports the
democratic leadership style which builds motivation among the employees. Disadvantage is that
the employee can be confused because there is more than one superior that the employee has to
report (Alcadipani, Khan, Gantman and Nkomo, 2012).
Charles can use functional structure in their organization as it is comfortable and even it
is best for the small scale business.
TASK 2
A. modern management
With the technological up-gradation in the era, the organizations are adopting different
ways through which the firm are adopting different techniques which can help in achieving the
goals and objectives. Modern management can be defined as using the mathematical technique
for developing interrelations with the employees (Goetsch and Davis, 2014). For example:
quantitative approach, contingency approach has been adopted by the firm. In this case, Charles
can also adopt this approach to effectively function in the company.
B. Management functions and leadership style
Management is responsible for the activities which are carried out in the organization.
There are four major functions which the management has to perform. They are as follows:
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 Planning- it is the most important function in which the management is required to plan
about the future as what actions and strategies are required to be undertaken. Further,
they need to plan regarding achieving the goals and objectives of the firm.
 Organizing- this functions comprises of delegating the authority, responsibility to the
staff. Further, in this management is required to organize the resources which will be
used in achieving goals (Kaufman and Moss, 2010).
 Staffing – For achieving the goal, management is required to plan the manpower which
will be required in carrying out the task. Training and development, remuneration is
included in the staffing function.
 Directing- This function includes supervision, motivation etc. these are the factors which
directs the manpower to perform the goals as well as action of the firm.
Leadership styles
 Democratic style- In this, the employees are involve in the decision making process of
the company. Further, they are given permission to work according to their will. For
Charles it is the best leadership style at the time of starting its business. This will provide
a positive start in the business and employee will feel motivated (Miles, 2012).
 Autocratic style- This is just opposite to the democratic style. In this, the employee does
not have the right to speak in the decision. Further, they perform the activity as directed
by their superior.
 Laissez Faire- in this, the employees work according to their desire. They are not
supervised by their supervisor as well as no feedback is given to them for their
performance (Locke, 2011).
TASK 3
A organizational culture for Charles organization
This consists of value, assumptions, belief which directs the employees to behave in the
company. The act of the worker can be defined by the organization culture which is followed by
the firm (Types of Organization Culture, 2016). In the initial stage, the culture which is suitable
for Charles is the Task culture as in this culture, teams are formed in the firm and the power is in
the hands of the team members. The teams are made according to the skill and the specialization
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of the individual (Jones, 2010). On the other hand, power culture is extremely different from the
task culture, as in this the power is in the hands of the individual and according to it only; the
functions of the organization are carried out. But as Charles is following the democratic type of
leadership so it is possible for the organization to adopt the power culture. In case of the person
culture, the individual believe that they are superior to the management. This is not appropriate
because it can develop conflict in the Charles organization which will have negative effect on the
operations of the firm (Fan, Wong and Zhang, 2013).
B Role of perception in organization culture
Perception can be defined as one own thinking or belief on one particular prospects. The
perception plays an important role in the organization culture. Perception is the part in building
the organizational culture. According to the perception of Charles, if he feels that through
adopting the power culture, the employees will become de-motivated. But the actual situation
can be different, as it can be seen that by adopting the power culture, the firm can work more
effectively (Schein, 2010). Culture is changed or modified according to the perception of the
individual. If they perceive that culture is not good then they will change. But may be in reality
the perception which is adopted by them is wrong. Besides this, the culture of the organization is
not defined and cannot be calculated by using the mathematical tool. But it is made according to
the perception and the belief which is carried out by the management (Naranjo-Valencia,
Jiménez-Jiménez and Sanz-Valle, 2011).
TASK 4
The functions of the organizations are carried out according to the objectives which are
made by the company. The strategic objectives of the project management companies are as
follows:
 Setting goals for the organization-The main task of the project management organization
is to define the goal of the company. It is important because main strategies are made
according to the objectives and goals created by the firm (Hoel, Glasø, Hetland, Cooper,
and Einarsen, 2010).
 Increasing the market share of the firm- the firm functions to become successful in the
market. As the Charles organization is in the initial stage but the goal of the company is
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to increase its customer base. Every firm work for the profitability so it is possible only if
the firm is having huge market. The objective of the company is to increase its market
share so that it can effectively compete with their competitors (Jogulu, 2010).
 Strengthening the financial resources- In case of the project management organization,
their profitability is measured on the financial resources which are possessed by the
organization. They plan and make strategies which can help in strengthening the financial
ability of the organization (Goetsch and Davis, 2014). This is one of the strategic
objectives for Charles because by doing this, the company will get the ability to expand
their business in the future. Further, they will be able to invest in the areas which are
essential for their growth.
 Productivity- For the project management organization, productivity is important because
through the finance only additional activity is carried out in the firm. Increasing the sales
after the certain period of time becomes essential for the survival of the firm in the
competitive market (Kaufman and Moss, 2010).
These are some of the strategic objectives of the organization and for accomplishing them the
organization makes plans and strategies.
Areas to be focused
The area which has to be focused by Charles is regarding the competition which is
prevailing in the market. There is intense competition in the area of project management because
there are many organizations who selling the same homogenous products. Further, the areas of
the customers are also restricted as there are same users who are using the services. Besides this,
another area which has to be focused by Charles is the organization structure and the culture. The
firm has to adopt those which are suitable for the employees (Miles, 2012). It is important to
satisfy the customers to attain the profitability in the organization. Further, there are many
options of the employees to switch of their organization. By seeing the UK environment, the
labor market is week so it has become significant to retain the employee in the firm so that they
can help the company to increase the revenue of the organization. Besides this, for operating in
the environment, it has become significant for the firm to follow all rules and regulations which
are developed by the government (Schein, 2010). If Charles breaches any of the policies then it
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will have to pay the penalty and will be difficult for the company to perform in the environment
effectively. These are the areas which are required to be considered by Charles.
CONCLUSION
From the report it can be concluded that it is important for the organization to choose the
suitable organizational structure. The organizational structure suitable for Charles is functional
structure and the culture which can be adopted by them is the task culture. This has huge impact
on the performance of employees as well as on the operations of the organization. As Charles is
establishing its business so it is required to identify the environment in which it is performing
their functions. Further, leadership style is one of the significant means as this is a way through
which the superior directs their employees in the organization. If the appropriate leadership style
is not selected then it will hamper the working as well as de-motivate the individuals. Further,
Charles is required to provide great emphasis on the areas which are to be focused for the project
management organization. It will help the organization to make plans and strategies according to
that and will assist in establishing the business successfully in the market. The organizational
structure suitable for Charles is functional structure and the culture which can be adopted by
them is task culture.
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REFERENCES
Books and journals
Alcadipani, R., Khan, F.R., Gantman, E. and Nkomo, S., 2012. Southern voices in management
and organization knowledge. Organization-Interdisc Journ of Organiz Theory and
Society, 19(2), p.131.
CLARITY, C., 2010. Editor’s comments: Construct clarity in theories of management and
organization. Academy of Management Review, 35(3), pp.346-357.
Fan, J.P., Wong, T.J. and Zhang, T., 2013. Institutions and organizational structure: The case of
state-owned corporate pyramids. Journal of Law, Economics, and Organization, 29(6),
pp.1217-1252.
Goetsch, D.L. and Davis, S.B., 2014. Quality management for organizational excellence.
pearson.
Hoel, H., Glasø, L., Hetland, J., Cooper, C.L. and Einarsen, S., 2010. Leadership styles as
predictors of self‐reported and observed workplace bullying. British Journal of
Management, 21(2), pp.453-468.
Jogulu, U.D., 2010. Culturally-linked leadership styles. Leadership & Organization
Development Journal, 31(8), pp.705-719.
Jones, G.R., 2010. Organizational theory, design, and change. Upper Saddle River: Pearson.
Kaufman, D. and Moss, D.M., 2010. A NEW LOOK AT PRESERVICE
TEACHERS'CONCEPTIONS OF CLASSROOM MANAGEMENT AND
ORGANIZATION: UNCOVERING COMPLEXITY AND DISSONANCE. The Teacher
Educator, 45(2), pp.118-136.
Larson, E.W. and Gray, C.F., 2011. Project management: The managerial process.
Locke, K., 2011. Field research practice in management and organization studies: Reclaiming its
tradition of discovery. The Academy of Management Annals, 5(1), pp.613-652.
Miles, J.A., 2012. Management and organization theory: a Jossey-Bass reader (Vol. 9). John
Wiley & Sons.
Naranjo-Valencia, J.C., Jiménez-Jiménez, D. and Sanz-Valle, R., 2011. Innovation or imitation?
The role of organizational culture. Management Decision, 49(1), pp.55-72.
Schein, E.H., 2010. Organizational culture and leadership (Vol. 2). John Wiley & Sons.
Online
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Types of Organization Culture. 2016. Available through:<
http://www.managementstudyguide.com/types-of-organization-culture.htm>.[Accessed
on 19th November 2016].
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