This report explores various aspects of professional practice, including communication styles, time management, problem-solving techniques, team dynamics, and the importance of continuous professional development (CPD). It uses Sainsbury's as a case study to illustrate these concepts and their impact on workplace performance.
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PROFESSIONAL PRACTICE
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Contents INTRODUCTION...........................................................................................................................1 TASK 1............................................................................................................................................1 P1 State how different communication style can design a training event...................................1 P2 Effective time management skills in planning a training event.............................................5 TASK 2............................................................................................................................................6 P3 Different problem solving techniques....................................................................................6 P4 Demonstrate critical reasoning practical to given situation...................................................7 TASK 3............................................................................................................................................8 P5 Importance of team dynamics................................................................................................8 P6 Explain how working in a team help in achieving goal.......................................................10 TASK 4..........................................................................................................................................11 P7 Importance of CPD and Its Contribution to own learning...................................................11 P8 Development plan that outlines responsibilities, performance objectives and required skills ...................................................................................................................................................14 CONCLUSION..............................................................................................................................16 REFERENCES..............................................................................................................................17
INTRODUCTION Training can be defined as an organized activity that usually takes place with a purpose of improving the overall skills and efficiency of workers. It is mainly related with increasing the potential and knowledge of employees which help them both personally and professionally. The success and growth of every organization depend upon how effectively its personnel are contributing towards achieving pre-defined goals and objectives (Barker and Branson., 2014).By arranging significant training and development session for employees, company can motivate them to work incredibly hard. The chosen organisation for this report is Sainsbury which is the largest supermarket chain of United Kingdom. The main purpose of this report is exhibit leadership skills through the dynamics of team working, contribution of time-management skill and problem solving techniques. Along with this, others things which are covered in report are development of communication skill, importance of continuous professional development and its importance. TASK 1 P1 State how different communication style can design a training event Different communication styles : Different types of communication styles that Sainsbury can use to design a training event includes: Passive communication style:Individuals with passive communication style are often act indifferently and generally fails to express their feelings and allow other individual to express themselves. Use of this style by manager of Sainsbury can be safer to speak with during conflicts arise. Aggressive communication style:This style is emphasized by demanding voice and speakinginloud,dominatingothersbyblaming,threatening,criticizing,intimidatingor attackingthemandmaintainingintenseeyecontacts.Thisstylecanalsobeconsidered considered leaders of Sainsbury and command respect from those around them. Passive aggressive style:In this communication style, individuals appear passive on surface, but from within, they feel stuck or powerless. People with this style are actually acting out their anger behind the scenes or indirect ways. 1
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Assertive communication:It is one of the most effective communication style that includes sharing opinions and advocating for individual's own rights. This style enables manager of Sainsbury to balance a respect for themselves with others. Different formats of communication: Multiple communication formats are commonly used by businesses to reach more people when communicating messages. Each format provides some advantage or disadvantage rely on message being delivered. So, manager of Sainsbury requires to consider this and choose appropriate format. Some of the format are defined below: Meetings:It provides the way to firm to communicate information by using personal format. Customers, managers or employees may include in meetings. These are used by Sainsbury to ensure that no confusion exist in communicating message. Email:It is an electronic form of communication which is written. In organisations, this format has become more popular as the utilization of personal computers is increase in business operations. Ssainsbury use this format of communication for conveying information regarding training event. Social media:This is also an another way that assists firm to communicate with others and conveying messages effectively. Social media networks and websites have presented a new communication format. It allows Sainsbury to create websites and develop customers following. This format enables firm to convey information regarding training event effectively. Professionally schedule two day training event: 2
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P2 Effective time management skills in planning a training event One of the main element of an enjoyable training program deals with how well it is organized or managed. For delivering a successful training event, range of activities are conducted by training program organizer of Sainsbury whose outcome rely upon how effectively time management skills are utilized by them. For seeking never ending improvements it is always better to become productive with time. Thankfully, there are various time management skills that help in attaining favourable or desired outcomes(Delport, and De Vos,2011). Recently, Sainsbury has designed an educational training event in which it has organized many activities including workshops, seminars, team-building etc. with a purpose of enhancing overall performance and efficiency of its employees. Discussed below are some time management skills that plays key role in identifying company's productivity level: - 1.Goal Setting: Time Management isn't a stand-alone skill i.e. one should have an ability to utilize time in such manner that mainly serves or fulfil defined goals. At the time of decision making, it is essential to be cognisant about goals and the way in which each activity aimed at bringing it nearest to accomplish those goals. For instance: By arranging training session, Sainsbury aims at improving the work rate of its manpower. 2.Prioritization: One of the main issue that every company experience with prioritisation is that they start too late in the process. According to Johann Wolfgang, “Things which are really important needs to be taken into account on priority basis instead of activities which matters least. It does not focus on doing more work rather it laid stress on eliminating unnecessary task which are not related with defined activity. For example:- 6
Sainsbury'sneedstodeterminetrainingneedsofemployeesandsuitabletraining techniques as per their skills and knowledge. CommunicationSkill:Strongcommunicationskillhelpinbuildingsupportive relationship between employee and employer(Denicolo, and Pope, 2011). It is chiefly necessary that all information must be communicated in proper and effective manner which ultimately saves time. As clearly transferred information helps in completing all the activities and tasks on specified time frame. This time management has been achieved by Sainsbury by using the above time management skills. By setting the goals in right way, firm can attain its time management. Utilization of SMART goal setting method assists manager of Sainsbury to see the things through. Apart from this, scheduling time to see and respond to emails and eliminating the habit of wasting time is also an another way by which firm has been achieved time management. For instance: At the time of designing training event, it is required by manager of Sainsbury to schedule each activity and prioritize it as per its significance. By this, all the activities is done on time and proper time management is achieved. TASK 2 P3 Different problem solving techniques There are some problems which are small and can be solved within short span of time whereas other problems that are relatively large may require adequate effort and time to resolve. Whether the concerning issue is small or large, it is better to use systematic approach that help in achieving all pre-determined task in an effective manner without causing any error. Discussed below are five key problem-solving techniques:- Define the Problem:The most common way to deal with any issue or problem is to define it correctly and accurately. For example: The main problem defined by HR manager of Sainsbury is poor performance by its man-power. On the basis of this, company needs to develop various solution that results in improving the overall performance of employees(Felver, Doerner, Jones, Kaye and Merrell, 2013). In order to develop an effective solution of problem, it is very important for manager to first identify the main cause of the problem as this helps in develop bettersolution.Reasonbehindlowerperformanceofemployeescanbenegativework environment, low motivation level, inappropriate company’s policies and can be anything. So 7
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before develop a solution, it is very important to first determine the main cause as this helps in formulate better strategies to deal with that issue and at the same time hel in assure that the same issues will not arise in future. ď‚·Determine the Cause: After determining the problem, it is important to find out what is actually causing it. For this, manager can use Fish-bone Diagram that help in executing a cause and effect investigation. If problems are consider as a gap that arise between where current and future situation of a firm, then the cause to given problem can be consider as key hindrance that prevent company from concluding that gap immediately. The main root of above mentioned problem is lack of providing adequate training, poor skills and capacity etc. directly affect overall performance of employees as well as company's. Generate Ideas: Once the manager of Sainsbury is done with defining main issue and its root causes, next step is to generate best possible idea or solution for the given problem. Two common problem solving technique include mind mapping and brain storming(Flodgren, Grimshaw, and Eccles, 2011). ď‚·Select the Best Solution: There are several ideas to solve one problem, but among them only few are practically possible. So here, the role of manager is to choose most suitable idea that serve out as a best solution to the given problem. For example: At Sainsbury, the most appropriate solution can be arranging adequate training and development session for its employees(Flottorp and et.al., 2013). ď‚·Take Action: Once the company is done with selecting best possible solution, the next step is take action i.e. finally executing it within the workplace. For this, manager needs to be 100% sure about the solution that is formulated by them. P4 Demonstrate critical reasoning practical to given situation On the basis above discussed problem-solving techniques it can be figure out that Sainsbury is dealing with major issue in the form of poor performance of workers which can be overcome through determining what the actual cause of problem is. Knowing the fact these can resolved by providing adequate training and development to employees which ultimately improves their productivity and performance. In the above question, HR manager of Sainsbury has initially laid stress on determining what is the actual problem and the reason behind it. No matter how many reasons are there all needs to sorted out in a systematic and thorough manner that does not cause any hindrance in future activities of the company. With the help of cause and 8
effect relationship root cause of prevailing problem can be identified and best possible solution for the same can also be generated(Ivers, Jamtvedt, Flottorp, 2011).For example: Main issue faced by Sainsbury is poor performance of its employees which adversely affect its overall sales and profits. As a result, HR manager of Sainsbury has decided to overcome this issue by arranging adequate training and development session such asseminars, workshops, team building skills that help in improving performance and productivity of employees completely. Cause and effect relationship is a kind of visualization tool that basically help in analysing and understanding what causing problems and identify the relationship exist between factors causing problem and to what extent such factors are affecting overall performance and profitability of respective firm. The main purpose of this technique is to determine best possible cause of a given problem and developing most appropriate and suitable idea for the given problem. Training is identifying as a main project for the Sainsbury to train their workers. By determine the gaps between actual and standard performance of employees at workplace. manager can plan a training program for employees in order to develop the skills which must be these so they can perform their job role easily. With help of training employees can learn about the new ways of perform their job roles at workplace and identified gap can be fulfil by company. TASK 3 P5 Importance of team dynamics Each team or group has some mental power that profoundly impact the execution of group. They can affect the conduct of colleagues. The progression of group might be great or terrible and it is the obligation of administrator of Sainsbury to keep up positive vitality in group so individuals from gathering can play out their work in powerful way. It is important to guarantee that all people are perform well and put forth a strong effort. Great relations among workers van get good changes group. It is required by colleagues to take after pioneer's directions so odds of emerging clashes can be decreased between groups(Kram, Wasserman, and Yip., 2012).There are 4 periods of building groups, that is, shaping, raging, norming, performing. Last stage is thought to be the best. In the event that workers are fulfilled, they can perform in better way. 9
The hypothesis of Belbin’s characterizes different parts of colleagues. This framework was proposed by Dr. Meredith Beblin in 1975. He trusts that when group performs taking care of business which implies that each colleague is having clear understanding in regards to their parts and duty towards organization's goal. Along these lines, it is essential for each individual to comprehend what part they will play out the specific group with the goal that one can build up their quality and shortcoming and contributes viably towards group. Beblin distinguish that there are nine group parts that exist at working environment, for example arecoordinator, completer finisher, resource investigator, monitor evaluator, plant, shaper, implementer and specialist. Plant:These individuals regulate imaginative answers for issues. Various types of issues are looked by groups in which these people assume essential part. They are known as the designers or pioneers. Sainsbury utilize Plants when they require imaginative or development answer for the given issue. They want to keep up remove from other collaborators and their working style is unconventional. They are chiefly delegated to grow new proposition and discovers most ideal arrangement. Individual under this classification regularly regarded as trend-setters of the organization as they thought of new inventive thoughts and methodologies (Kumar, Dawson, and Sessums, 2011). Screen evaluator:These individuals are known for their unprejudiced and legitimate judgment. They helps with overseeing down to earth answers for issue. They are the person who assesses the execution of colleagues without being incomplete or inclination. They groups the more extensive view as far as taking care of issue and discovers better arrangement. Specialist:They have mastery in a particular zone and their part is critical as they can give profound information of a specific issue. These individuals have exceptional information that is required to take care of business in a successful way. Also they pride themselves on their capacities and aptitudes. Resource Investigator:These people are inventive and can make associations with others inbrieftime.Thesearethepersonwhoinspiresothercolleaguebeforebeginningany undertaking. At the point when Plant create thoughts, the part of asset agent emerges as they render surge of eagerness among them. They have incredible system with different workers which turns out as leeway for them(Laschinger and Fida, 2015). Organizer:They influence coordination among group by designating work in appropriate way and dependably to underscore on destinations. They are the person who claims the capacity 10
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to finish the undertaking with powerful co-appointment and co-task. Their principle reason for existing is to manage issue with legitimate conference. Team Worker :These individuals oversee support to group with the goal that it take after right course and their principle point is to guarantee that group does not free their force. They are the person who are profoundly engaged as far as achieving its targets and objective. Their primary concentration is to make their group moving without losing centre. Individual under this class offer help to other colleague and guarantee that individuals cooperate viably in a group. They are predominantly in charge of assembling the endeavours of group. Implementer:These people has a vital impact in successful execution of plan and attempt to work in powerful way. They are the one who believe in getting things done with mutual efforts made by team and its members. Basically such people convert’s team idea into reality and then finally into action plan. These are disciplined kind of individuals who perform all work or task in a systematic and defined manner. Normally on such type of people company can count on. They are the person who really complete things. Essentially they change over group's thoughts and ideas into down to earth designs and activities(McAndrew, Leske and Garcia, 2011). Completer finisher:Work identified with cleaning and quality control is finished by these individuals. They are the one who thorough evaluate all task and then formulate best possible solution for doing it correctly and systematically. Such type of people are very particular about not committing any error or omission as they pay high attention to the smallest matter as well. They often called as perfectionist as they believe in carrying out all tasks and activities without committing any error that may adversely impact entire work. Specialist:They have mastery in a particular zone and their part is critical as they can give profound information of a specific issue. These individuals have exceptional information that is required to take care of business in a successful way. Also they pride themselves on their capacities and aptitudes. Resource Investigator:These people are inventive and can make associations with others inbrieftime.Thesearethepersonwhoinspiresothercolleaguebeforebeginningany undertaking. At the point when Plant create thoughts, the part of asset agent emerges as they render surge of eagerness among them. They have incredible system with different workers which turns out as leeway for them(Griffin, Donahue and Fitzpatrick, 2012). 11
Organizer:They influence coordination among group by designating work in appropriate way and dependably to underscore on destinations. They are the person who claims the capacity to finish the undertaking with powerful co-appointment and co-task. Their principle reason for existing is to manage issue with legitimate conference. P6 Explain how working in a team help in achieving goal Organisation more likely to perform effectively when their work force perform as team. Main reason behind this is that group work create synergy in which collective effect of team is morethansumofindividualefforts.Teamworkingisverycrucialforeverybusiness organisation is it administers an opportunity to interact with each other and improves relation among them. Benefits of teamwork involved increasing efficiency, ability to emphasize distinct mind on similar issue and mutual support. Team working involves collective effort of all the individuals towards attainment of common goals and objectives of company. It will help in completing work on time as well as improving productivity and performance of organisation. When collaboration, communication and creativity are provide room to breathe, the impact can bepositiveforbusinessgoalsandworkplacebehaviour.Itadministersmoreabilityto individual’s to perform their duties in much better and effective manner. It will help in developing skills as well as competencies of work force. When people with distinct skills works together, they are able to perform more effectively. They enable to contribute in high growth and long-term success of company. By multiple set of skills, group work increases output. It provides great learning Opportunities to individuals and enable them to learn from each other’s mistakes. Apart from this, motivation level of employees also increase which helps in improving overall productivity and quality of goods and services. All this will help in successful attainment of goals and objectives of company in an effective and efficient way. Teamwork ensures proper utilisation of skills and abilities of Manpower and benefits the overall group. It helps in improving overall effectiveness of business. Group working helps in completion of task on time and achieving pre-determined objectives of company successfully. It provides an opportunity to individuals also in developing their skills. It fosters creativity and innovation within company and administer it competitive edge in market. In addition to this, it encourage healthy to risk taken and allows work force to think out of the box. Team working promotes manpower to feel 12
proud of its contribution. It not only provides benefit to employees but it would also provide benefit to employer. It will help in connecting employees directly to the workplace. Mission of association cannot be achieved on the off chance that it neglect to achieve its objective. They should guarantee that every fundamental advance is taken with a specific end goal to accomplish foreordained targets.One of the main benefit of working of team at workplace is that it ensure development of employee’s skills and knowledge which help them in perform their job roles in better manner. By develop training programs for employee’s manager of Siansbury can deal with the problem of lower performance of employees at workplace. Beneathcharacterized are some routes through which errands can be finished. These are: Interest:If workforce is occupied with procedure of basic leadership then it will help Sainsbury in expanding their inspiration level. Keeping in mind the end goal to resolve their issues in viable way, it is important to speak with them on normal premise. From this, representatives feel glad and put their entire endeavours towards fulfilment of objectives(Moon, 2013).This helps the administration in detailing compelling arrangements and rules that aides in meeting desires for patients and accomplishing assignments and in addition goals of group. Part of pioneer:Issues are looked by each association at the same time, if pioneers done its undertakings and exercises in legitimate way and propel workers on nonstop premise at that point targets are accomplished successfully. This will helps the firm in controlling better administration to patients. Group building:Developing groups for different capacities helps with settling particular issues in set time. This helps with defining proper arrangements and rules so moral practices can be actualized. This will help with giving standard administration to patients and fulfilling them by offering nature of care to them so assignments are finished on time and group objectives can be achieved(Moon, 2013). TASK 4 P7 Importance of CPD and Its Contribution to own learning CPD place for Continuing Professional Development. It identify as an effective activity of tracking and documenting the knowledge, experience and skills that I am gain both formally and informally work, on the far side any initial training. It's a evidence of what my experience, 13
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learn and then follow. This term is specifically utilized to base a physical portfolio and folder documenting my own development and progress as a professional. Sainsbury's apply it to mean a training and development plan, which I would reason is not stringently accurate. This clause is regarding CPD as a procedure of recording as well as reflecting on development and learning. As team leader in event management sector I had 50 employees which help me to plan and organise events in better and effective manner. So I have to gain knowledge related how to deal with them in order to satisfy customers demand(Poghosyan, Nannini,and Smaldone,2013). This plan also help me in order to deals with difficult situation in a systematic manner. It is more important and significant for me to maximise my knowledge criteria effectively. This process supports me as a position of team leader because with the help of this I will easily maximise my skills and performance in an effective and efficient manner. CPD process may be a need of membership of a professional body. Thus it can assist me to review, document and reflect my learning and to create as well as modify my professional skills and knowledge. It is also useful and important in different ways which are determined as below: ď‚·Provides a summary of my professional development and improvement to date ď‚·Reminds me of my achievements and how far I have progressed ď‚·Directs me career and support them to keep it eye on my goals ď‚·It uncovers gaps in my skills and capabilities ď‚·CPD Opens up further improvements and development requirement ď‚·It gives better examples and script for a curriculum vitae or interview ď‚·Demonstrates my professional standing to customers and managersď‚·It supports me with my career development plan or a possible career alteration. Usage of CPD within organisations:It is uses within an organisation which identify different points that are explain as under: The manager Can Save cost of training by Allowing Time Off For Continuing ProfessionalDevelopment:Sometrainingisgivenfreebyprofessionalcomities,while frequently professionals give for CPD plan themselves. Time off for accurate training that may save the enterprise having to give the training itself such as in compliance. Sainsbury's can really create fund by acquiring professional comities to recognize their in-house training as well as serving such kind of training to the wider globe(Reeves, Goldman, and Zwarenstein, 2013) 14
Supporting CPD Can maximise Motivation & Retention:It support the individual in order to maximise their motivational and performance level. It is also essential for me to retain my strong base in the organisation for long duration. Helping CPD Can enhance Job Performance:CPD also more essential and significant for me to maximise knowledge criteria which benefited me in the job performance. Thus, it is also effective for me to maximise strong and long lasting relationship in the company. CPD Can Be Incorporate Into Performance Management and Other HR Processes:It can get a focal component for administration discussions. Via appraisals, Ican tie my development to skills or knowledge that will advance the organisation’s goals and objectives in an effective manner. CPD Can Promote Staff members To Take monitor Of Their Own Training and Development:Administration is easier when I can select to acquire rather than state pushed to do so. Strong Employer assist For CPD Will Aid Recruitment:The business entity will be seen as large for career progression. It is important for me to increase my knowledge base as well as activity in an effective and efficient manner. Need of CPD:It is highly needed by me to deal with difficult condition in an easy manner. There are some requirement of this plan which are explain as under: improves your personal and professional abilities •Increases my ability in order to spot chances and cope with challenges and change effectively. Helps me in plan my development to fit the mode my learn best It assist me in order to create the best utilisation of resources CPD encourages me to proactively plan or design a career path This plan provide me professional recognition It benefited me to develop professional networks contacts It is essential for me to maintain date and time with improvement within the profession It shows my loyalty to continuing bettermentThis CPD improves my actual position enhance job satisfaction Actions Taken to Gain Knowledge:CPD plan is more essential and important for me because with the help of this I am increase my skills and quality which support me in difficult situation (Stimpfel, Rosen and McHugh, 2014).In order to prepare such plan I will face different issues 15
and thus in order to overcome this problem I am join different kind of seminars, conferences, I will take meeting with my managers and many other resources. All these are highly supporting me to increase my skills such as communication, leadership, time management, decision-making and so on. All these quality help me to attract large number of customers of Sainsbury's as well as maintain strong relationship with them. Motivational Theory:It is another important and essential part for the business organisation in order to motivate employees performance. In this Sainsbury's useMaslow’s Need Hierarchy Theory which support the business manager in order to motivate and encourage their all staff members in an effective and efficient manner. Such type of theory includes . Physiological, Safety, Social, Esteem and Self-Actualisation needs. It is the role and responsibility of manager is to fulfil all needs and requirement in a systematic manner. Thus it benefited me and organisation to maximise my performance and productivity level. In this business manger provide fair remuneration, salary, bonus, incentives, flexible working hour and many other advantages(Yang,Huang and Zhu, 2013). With the help of this theory I am easily deal with conflict situation as well as gain competitive advantages for the organisation. Comparison between different theories:There are certain theories of motivation which are different from each other are determined as below: BASIS FOR COMPARISONMASLOW’SNEED HIERARCHY THEORY HERZBERG’STWO- FACTOR THEORY MeaningMaslow's Theory is a generic theoryonmotivationwhich beingthattheimpulseto satisfy requirement is the most essential factor in motivation. Herzberg'sTheoryon motivation that says there are differentfactorsavailableat the organisation that origin job satisfaction and dissatisfaction. Relies onRequirementandtheir satisfaction Reward and Recognition P8 Development plan that outlines responsibilities, performance objectives and required skills Responsibility:In the Sainsbury's I has different roles and responsibility to achieve long term goals and objectives of company in an effective manner. Asteam leader in event 16
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management sector I had 50 employees which support me to plan and organise programs in betterandimpressivemanner.Inthismainresponsibilityofmeistocommunicateall information with my staff members in an effective manner. Performance objectives:It is another part which support me in order to prepare my development plan. It will support me in order to achieve my performance objective in an accurate and effective way. Required skills: in Event management sector in required different types of skills such as motivation, team working and decision making. All these are support me to handle difficult situation in an easy and quick manner. All these are important for me while preparing a development plan. As per this development plan of my are explained as under: SL . no . LEARNI NG OBJECTI VE/GOA L CURRENT PROFICIEN CY TARGET PROFICIEN CY DEVELO PMENT OPPORT UNITIES CRITERIA FOR JUDGING SUCCESS TIME SCAL E EVIDEN CE 1Motivatio nal skills Iamlacking motivational qualitywhich isdeveloping abarrierin development ofright environment. Theoriesand approachesof motivating others requires to be learnt. Seminars and conferenc esand lectures from motivatio nal leaders, and meeting with manager also Subordinates2 month Colleagues judgement 17
needed by me. 2Team Working Iamnot capableto accommodate tothe workingstyle ofanother personand makeout with the group working. Selectingand accepting other view, innovative approaches and knowledge thatwill support. For this I will requireto bemore progressiv ein group. Shadowin gaswell as delegating will aid. Thiswillbe designedby mygroup members 1mont hs Team members 3Decision making skills Iamnot capableto takeaccurate decisionat actual time. Irequireto createcorrect skills,noises and quality set which will see meintaking accurate decision. Ihaveto goto different learning programs suchas technique training and movement guidance from seniors Theelder managers will measureon the ground of period of time andhalf yearly reports. 3-5 months Senior managers Therefore, it is important for me to achieve my future goals and objectives in a systematic manner. Thus, it support in the achievement of long term growth and success in an effective and 18
efficient way (Dawson, 2012). Thus development plan is important and significant for the organisation and individual to maximise their performance and productivity level in a efficient manner. CONCLUSION According to above mentioned report, it can be concluded that for improving overall skills and efficiency of employees, it is important to arrange adequate training and development session for workers that help them both personally and professionally. For planning a successful training event, there are various elements that needs to be taken into consideration such as effective training techniques, communication style, problem solving techniques, importance of team dynamics etc. Training provide life-long learning to an individual which contributes significantly in their both personal and professional career. Continuous Improvement Plan is also taken into account which is an ongoing efforts that help in enhancing the service, product or process. As a result, pre-determined goals and objectives can be accomplished in a proper manner. 19
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