Project Charter RALS- Document on Automated System

[Name]

PROJECT CHARTER - RALS
Introduction................................................................................................................ 3
Project Description.................................................................................................. 3
Measurable Organizational Value (MOV)....................................................................3
Scope Management Plan............................................................................................ 4
Project Scope........................................................................................................... 4
Project Management Methodology..........................................................................4
Project Resources.................................................................................................... 5
Work Breakdown Structure......................................................................................... 5
Project Risk Analysis and Plan.................................................................................... 6
Risk Identification.................................................................................................... 6
Risk Assessment...................................................................................................... 7
Risk Register........................................................................................................... 7
Quality Plan................................................................................................................ 7
Validation Activities................................................................................................. 8
Closure Checklist........................................................................................................ 8
References................................................................................................................ 13
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PROJECT CHARTER - RALS
Introduction
BT & Sons Farming Equipment is an entity that does business primarily in the agricultural
sector. The company started organizing an event called RALS or Riverina Agriculture and
Lifestyle Show to showcase the modern advancements in the agricultural industry. Throughout
the years, RALS has grown to be a large event wherein it sees thousands of visitors every year.
For the management and organization of this event, BT & Sons had created a dedicated
organization called as Globex. In the recent years, RALS had outgrown itself to a point where
it’s highly difficult to sell tickets to the event using the manual system that they had been using
since the beginning. As a result, they had planned to develop a comprehensive system that would
automate the process as well as add several other features to ease the work of Globex associated
with it. The document presented below is an outline for the development of this automated
system.
Project Description
Globex wishes to replace the manual ticketing process for RALs by implementing an intelligent
automated system. This new ticketing system would also be capable of capturing, storing and
processing information as well as managing and reporting that information. Globex has
approached Virtucon for the development of this ticketing system. The entire development of
this new system would be handled by Virtucon itself using project management for which the
details are embedded below.
Measurable Organizational Value (MOV)
Area of Impact
Area Rank Impact
Strategy 3  Increasing the foothold in the market
 Enhancing the competitiveness among competitors
Customer 1  Faster ticketing experience
 Better information availability
 Streamlined process of ticket booking
 Simple and easier process
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PROJECT CHARTER - RALS
Financial 5  Increased ticket sales would follow an increase in the donation
 Increased ticket sales would also give rise to increased profits
Organizati
onal
2  Increased efficiency for management and operations
 Decreasing cost because automated system would cut down on
operations
Social 4  Local businesses
 Lifestyle products
 Agricultural equipment supplier
 Farmers
Desired Value
 Better: Overall the services quality as well as satisfaction of customers
 Faster : Operatons processing and activity handling
 Cheaper : Cost of operations owing to automated system implementation
 Do More : Increased donation flow as well as profits due to increased ticket sales and
sponsors
MOV Metric
Area Rank Impact
Strategy 3  Improvement in the positioning of Brand
 Improvement in competitiveness of RALS
 Increased visitor flow can be easily handled by volunteers
Customer 1  Visitors waiting time would be reduced
 More time is made available to the event
 Access to information is seamless
 Faster booking of tickets
Financial 5  Cost reductions
 Improved data processing
 Improvements in cash flow as well as control over different
costs
 An increase in overall revenue and profits
Organizational 2  Easier allocation of all works
 Capacity of volunteer’s are enhanced
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