Project Plan for Acknowledging Indigenous Australians

This project plan aims to acknowledge the indigenous and aboriginal Australians by renaming buildings and lands of Central Queensland University. It includes activities like naming ceremonies, designing and erecting plaques and signs. The project aims to encourage indigenous participation in educational programs.

TERM 3 ASS_2
PROJECT PLAN
Student name Student number Qu/s responsible for.
Campus: Insert campus or distance
Tutor: Insert tutor name
Tutorial number: Insert the tutorial number

1 PROJECT DESCRIPTION (4 MARKS)
1.1 PROJECT DESCRIPTION AND BACKGROUND
(1 mark)
This project has been designed in order to perform certain specific activities that will mainly
acknowledge the indigenous and aboriginal Australians, the oldest living culture in the world.
While several initiatives have already been taken in the past years, the main focus of this year is
to name / rename several buildings and lands that are currently under possession of Central
Queensland University (CQU). In addition to the naming and renaming, plaques and signs will
be designed and erected at suitable places and there will also be naming and renaming
ceremonies. As per the initial plan, there are eight campuses of the university in which the
renaming ceremony will be executed. Accordingly, eight different indigenous people will be
chosen to represent each of these campuses throughout the renaming ceremony,
The main objective of the project is to acknowledge the local indigenous tribes who have been
residing in the country for thousands of years. Furthermore, the initiative will also encourage the
indigenous people to come forward and actively participate in the educational programs.
1.2 JUSTIFICATION
(3 Marks)
Figure: Flow diagram of Prince2 Output, Outcome, Benefits retrieved on 30/06/17
http://prince2.wiki/Business_Case
Output Outcome Benefits
Renamed university premises
and lands
Acknowledgement of the
local indigenous people
Active participation of the
indigenous people in the
education programs and
promotion of education
among the indigenous people
2 STAKEHOLDERS (11 MARKS)
2.1 Key Stakeholder List (6 marks)

Stakeholder Category
(i.e.
Sponsor /
Supplier /
User)
Description of Interest Description of Influence
1 Mr. Shane Doyle User As the Chair of the
CQUniversity SET
Indigenisation Committee,
he is interested to conduct
programs that will
acknowledge and bring
forward more indigenous
people in the Australian
mainstream society.
He will have significant
influence on the project as
he is also acting as the
Project Executive for the
project board.
2 Mr. Scott Bowman Sponsor He is interested in
bringing in more students
from the indigenous
community that will both
acknowledge the original
inhabitants of the land as
well as help to expand the
university.
He has the highest
influence on the project
although he will not actively
participate in the project; he
will provide funds for the
project.
3 Professor Adrian
Miller
User He is from indigenous
origin and hence, he
wants to spread education
and acknowledgement
among his fellow
indigenous people.
He is from the Office of
Indigenous team and
hence, he will have
considerable influence on
the project.
4 Sonja Anderson User She is the community
development officer and
she will promote the
acknowledgement
program among the
indigenous committee.
She does not have direct
influence on the project but
will promote the project to
increase the participation of
the indigenous people.
5 Queensland
Mechanics
Company
Supplier The company will provide
workers who will
undertake the project work
like design and
construction of signs.
The company does not
have any significant
influence on the project.
6 Queensland
Construction
Supplies
Supplier The company is interested
in business by selling
construction supplies
needed for the project.
The company does not
have any significant
influence on the project.
2.2 Stakeholders Engagement Assessment Matrix (3 marks)

Stakeholders Engagement Assessment Matrix
Stakeholder Unaware Resistant Neutral Supportive Leading
1. Mr. Shane
Doyle 
2. Mr. Scott
Bowman 
3. Professor
Adrian Miller 
4. Sonja
Anderson 
5. Queensland
Mechanics
Company

6. Queensland
Construction
Supplies

2.3 Stakeholder Communication (1 mark)
Communication method INTERACTIVE,
PULL or PUSH
Justification
The indigenous stakeholders
are considered to be integral
parts of the project and hence,
they will be communicated
directly in an interactive way
like meetings and other
interactive sessions.
INTERACTIVE Since this is a program that is aimed to
acknowledge the indigenous people, it is
important for them to actively participate in
the project and provide suitable inputs
regarding the project (Binder, 2016). Hence,
interactive communication method is the
best in order to understand their ideas and
inputs.

2.4 Obtaining expert judgement (1 mark)
Two different methods or techniques to obtain the expert judgement from groups and individuals
are as follows.
Interviews – This technique is suitable for obtaining expert judgement from a single individual who
can provide sufficient insight on the selected subject (Kerzner & Kerzner, 2017). In this technique,
a one-to-one or many-to-one interactive session can be conducted in which the individual can be
asked for insights and ideas as well as expert judgement.
Brainstorming – This technique is suitable when the expert judgement is required from a group of
people (Marchewka, 2014). This technique requires involvement of a group on a focal problem or
issue on which the group needs to provide the expert judgement.
3. REQUIREMENTS MANAGEMENT (5 MARKS)
3.1 Traditional Owner/s of the land on which CQ University campuses are located (1 mark).
The approach of the project executive is Project Executive is the most appropriate as there are
multiple pieces of land and only one person is not sufficient to represent all the pieces of the land.
As per the general decision, there are 8 different campuses of the university where the project will
be executed including the renaming ceremony. Hence, there should be eight different personnel for
representing each of the campuses that will be renamed.
3.2. Opening statement style (1 mark)
Acknowledgement of country is the most suitable opening statement style as Welcome is mainly
used as a term for guests from outside. This project is mainly to acknowledge the traditional
owners of the land and hence, it is the suitable opening statement style.
3.3 Requirements gathering for acknowledging local Indigenous tribe/identity project by
naming/renaming selected Central Queensland University (CQU) premises (1 mark)
Using documentation from the Vietnamese community can be a good idea to save time and cost
and it must be ensured that sufficient research must also be undertaken so that the designer does
not prepare designs too much similar to the previous one as the Vietnamese and Australian
indigenous people are completely different in terms of culture.
3.4 Requirements traceability (.5 mark)
Requirement Traceability Matrix can be used to trace and track the requirements throughout the
project life cycle.

3.5 Requirements prioritization process (1 mark)
Requirement prioritization is a process by which all the requirements of the project are arranged in
terms of priority so that the requirements with the highest priorities are treated earlier than the
others (Burke & Barron, 2014).
The stakeholders should be provided with relevant information regarding requirements prioritization
during the project initiation meeting so that they understand their roles better and with clarity.
3.6 MoSCoW Technique (.5 mark)
The four components of the MoSCoW technique are listed as follows.
i. M= Must have
ii. S= Should have
iii. C= Could have
iv. W= Would have

4 SCOPE (10 MARKS)
4.1 INTRODUCTION TO SCOPE (1 MARK)
The main scope of the project is to undertake naming and renaming ceremonies for the indigenous
community of Australia who are considered to be the traditional owners of the land.
Other in scope items of the project include design and construction of signs and plaques and
naming / renaming buildings and properties of CQU in acknowledgement of the indigenous people
of the country.
4.2 WORK BREAKDOWN STRUCTURE (3 MARKS)
Note: This WBS is not intended to represent the full project scope of this project.
1.0 Acknowledging local
Indigenous
Tribe/Identity
Project
1.3 Naming
ceremonies
1.2 Plaques1.1 Signage
StageOrganiseErectionDesignErectionConstruction

4.3 WBS DICTIONARY (6 MARKS)
Note: This WBS is not intended to represent the full project scope of the project.
Construction
WBS ID 1.1.1
Description of work Signage acknowledging the indigenous people will be
constructed
Cost Estimate $3500
Start and Finish Dates 1/3/20 – 31/3/20
Erection
WBS ID 1.1.2
Description of work The constructed signage will be erected at suitable places
Cost Estimate $1000
Start and Finish Dates 1/4/20 – 19/4/20
Design
WBS ID 1.2.1
Description of work Plaques will be designed as per the plan
Cost Estimate $1500
Start and Finish Dates 20/4/20 – 19/5/20
Erection
WBS ID 1.2.2
Description of work The designed plaques will be erected
Cost Estimate $1000
Start and Finish Dates 20/5/20 – 6/6/20

Organise
WBS ID 1.3.1
Description of work The ceremonies will be organised
Cost Estimate $5000
Start and Finish Dates 7/6/20 – 7/7/20
Stage
WBS ID 1.3.2
Description of work The ceremonies will be stages throughout the NAIDOC
week
Cost Estimate $7500
Start and Finish Dates 8/7/20 – 15/7/20

5 SCHEDULE (6 MARKS)
5.1 SCHEDULE
Construction
Activity Description of work Start
Date
End
Date
Duration
(days)
Hire Hire construction personnel 1/3/
20
5/3/
20
5
Discuss Discuss the requirements 6/3/
20
7/3/
20
2
Construction Construct the signage 8/3/
20
31/3
/20
24
Erection
Activity Description of work Start
Date
End
Date
Duration
(days)
Clear Clear the area 1/4/
20
5/4/
20
5
Framework Create signage framework 6/4/
20
15/4
/20
10
Erect Erect the signage 16/4
/20
19/4
/20
4
Design
Activity Description of work Start
Date
End
Date
Duration
(days)
Hire Hire design personnel 20/4
/20
24/4
/20
5
Discuss Discuss the requirements 25/4
/20
26/4
/20
2
Design Design the plaques 27/4
/20
19/5
/20
23
Erection
Activity Description of work Start
Date
End
Date
Duration
(days)
Clear Clear the area 20/5
/20
23/5
/20
4
Framework Create plaques framework 24/5
/20
31/5
/20
7
Erect Erect the plaques 1/6/
20
6/6/
20
6
Organise
Activity Description of work Start
Date
End
Date
Duration
(days)
Hire Hire volunteers 7/6/
20
15/6
/20
9
Purchase Purchase materials and resources 16/6
/20
20/6
/20
5
Set Up Set up ceremony venue 21/6 7/7/ 17

/20 20
Stage
Activity Description of work Start
Date
End
Date
Duration
(days)
Welcome Welcome the guests 8/7/
20
15/7
/20
8
Organise Allow the guests to find their seats 8/7/
20
15/7
/20
8
Host Host the ceremony 8/7/
20
15/7
/20
8
6 COST BASELINE (6 MARKS)
$ per hour
<1.1.1 Construction>
Activity Name Mar Apri
l
May June Jul
y
Aug Sep
t
Oct Nov Dec
Hire 14
Discuss 14
Construction 14
<1.1.2 Erection>
Activity Name Mar Apri
l
May June Jul
y
Aug Sep
t
Oct Nov Dec
Clear 7
Framework 7
Erect 7
<1.2.1 Design>
Activity Name Mar Apri
l
May June Jul
y
Aug Sep
t
Oct Nov Dec
Hire 7
Discuss 7
Design 7 7
<1.2.2 Erection>

Activity Name Mar Apri
l
May June Jul
y
Aug Sep
t
Oct Nov Dec
Clear 7
Framework 7
Erect 7
<1.3.1 Organise>
Activity Name Mar Apri
l
May June Jul
y
Aug Sep
t
Oct Nov Dec
Hire 20
Purchase 20
Set Up 20 20
<1.3.2 Stage>
Activity Name Mar Apri
l
May June Jul
y
Aug Sep
t
Oct Nov Dec
Welcome 117
Organise 117
Host 117

7 RISKS (5 MARKS)
Acknowledging Local Indigenous Tribe/Identity Project
Risk Register
Name Description Likelihood Impact Response
type
Mitigation strategy
Risk 1 No interest from the
CQU students and
staffs to join the
ceremonies
Medium High Internal Provide a cultural insight to the
students so that they are more
interested
Risk 2 No interest from the
indigenous people to
join the ceremonies
High High External Communicate the purpose of
the ceremonies to the
indigenous people
Risk 3 Budget can be
significant risk in the
project
High Very High External Hire external sponsors
Risk 4 Racist views of the
existing staffs and
students
Low Very High Internal Any racist actions or even
words used will be penalized
strongly
Opportunity Lack of acceptability
of the indigenous
students among the
teachers and
students of CQU
Medium Very High Internal Run integration programs to
integrate the indigenous
students with the mainstream
students
8 TOLERENCES (1 MARK)
Tolerance Specific Tolerance allowed
Tolerance specified for time 15 Days (Early Start; Late Finish Not Tolerable)
Tolerance specified for cost $2000

9 LESSONS (2 MARKS)
Previous lessons learned Proposed action to address
(in current project)
Lesson 1
The first lesson involved problems with an
overseas supplier, with a web-based presence
only, which produced budget signage. The
supplier failed to deliver agreed goods, went
bankrupt and subsequently vanished, with the
clients’ deposit.
Check supplier background and then sign
contract
Lesson 2:
The second lesson involved the use of a generic
package which failed to properly address the
nuances which exists between different
indigenous groups located in various
geographical areas.
Use customized packages instead of generic
ones
Project Submission Approval
The undersigned acknowledge that they have reviewed the Acknowledging Local
Indigenous Tribe/Identity Project Assessment Task 2 and agree with the information
presented within this document.
Signature: Date:
Print Name:
Title:
Organisation: [Consider who would have the authority to
approve the start of this project?]

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