Implementation of SAP for Yes Chemist

The overall idea of this project is to develop and implement a SAP system for Yes Chemist, a company that deals with pharmaceutical products. In spite of being majorly successful commercially, Yes Chemist has taken initiatives to enhance the current services with spontaneous development of internal and external operations. As a part of this improvement plan, Yes Chemist will deploy this SAP system that will help them solve a number of different internal operational problems and difficulties that are having constant negative impact on the company.

VUIS CONSULTING PTY LTD
STATUS REPORT
PROJECT: IMPLEMENTATION OF SAP FOR YES CHEMIST
Date: [INSERT CURRENT DATE HERE]
Produced by: [INSERT AUTHOR NAME AND JOB TITLE HERE]
Reporting period: [INSERT DATE RANGE HERE]
Project summary
The overall idea of this project is to develop and implement a SAP system for Yes Chemist,
a company that deals with pharmaceutical products. In spite of being majorly successful
commercially, Yes Chemist has taken initiatives to enhance the current services with
spontaneous development of internal and external operations. As a part of this improvement
plan, Yes Chemist will deploy this SAP system that will help them solve a number of different
internal operational problems and difficulties that are having constant negative impact on the
company. Some of these problems including manually operated systems that produce
various errors in data, age old data storage systems that can be easily tampered or
destroyed, slow data processing and others. The implementation of SAP will solve most of
these problems highlighted by Yes Chemist. As per the proposed plan, Yes Chemist will
deploy an All-in-One SAP package will have multiple functionalities and benefits for the
company.
As per the proposed requirements for the project, it has been decided that the project will be
executed over a period of six months and the estimated budget for the project is $250,000.
Moreover, a number of different personnel will be required for executing various activities in
the project. The required personnel along with other material resources are shown in the
table below.
Resource Name Type Initials Max. Units Std. Rate Cost/Use
Project manager Work PM 100% $195.00/hr $0.00
Business analyst Work BA 100% $130.00/hr $0.00
Technical writer Work TW 100% $95.00/hr $0.00
Trainer Work T 100% $115.00/hr $0.00
Systems integrator Work SI 100% $105.00/hr $0.00
Database programmer Work DP 100% $95.00/hr $0.00
Technical officer Work TO 100% $85.00/hr $0.00
Data Entry Officer Work DEO 100% $60.00/hr $0.00
Administrative Officer Work AO 100% $50.00/hr $0.00
Server Material S $0.00 $5,000.00
Server delivery and install Material SD $0.00 $3,000.00
The following template is for educational purposes only.

SAP all in one software license Material S $0.00 $150,000.00
Cables Material C $0.00 $45.00
Peter Cables Work P 100% $55.00/hr $0.00
Russell Bray Work R 100% $0.00/hr $0.00
Yes Chemist staff Work Y 100% $0.00/hr $0.00
Jacob & sons Work J 100% $0.00/hr $0.00
Server room construction cost Material SC $0.00 $15,000.00
Completed tasks
The completed tasks are specified in the tables below.
Task Name Duration Start Finish Predecessors Resource
Names
%
Complete Cost
Planning 10.75
days
Mon
25-07-
16
Tue 09-
08-16 100% $19,175.00
Gather
requirements 2 wks
Mon
25-07-
16
Mon 08-
08-16
Business
analyst 100% $10,400.00
Develop charter 5 hrs
Mon
25-07-
16
Mon 25-
07-16 2SS Project
manager 100% $975.00
Charter signed off 0 days
Mon
25-07-
16
Mon 25-
07-16 3 100% $0.00
Develop project
plan 10 days
Mon
25-07-
16
Tue 09-
08-16 4 Project
manager[50%] 100% $7,800.00
Plan signed off 0 days Tue 09-
08-16
Tue 09-
08-16 5 100% $0.00
Task Name Duration Start Finish Predecessors Resource
Names
%
Complete Cost
Management 57.69
days
Mon 25-
07-16
Wed 19-
10-16 56% $1,560.00
Prepare status
report 1 1 hr Mon 25-
07-16
Mon 25-
07-16 4 Project
manager 100% $195.00
Status meeting 1 2 hrs Mon 25-
07-16
Thu 28-
07-16 25
Russell
Bray,
Project
manager
100% $195.00
Prepare status
report 2 1 hr Tue 09-
08-16
Tue 09-
08-16 6 Project
manager 100% $195.00
Status meeting 2 1 hr Tue 09-
08-16
Tue 09-
08-16
27 Russell
Bray,
Project
100% $195.00
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manager
Pending tasks
The list of pending tasks are shown in the following table.
Task Name Duration Start Finish Predecessors Resource Names %
Complete Cost
Installation 37.75
days
Tue
09-08-
16
Tue
04-10-
16
3% $204,787.00
Server room
construction
4.25
days
Tue
09-08-
16
Fri 12-
08-16 6
Jacob & sons, Server
room construction
cost[1], Project
manager[10%]
24% $15,585.00
Cable
installation 10 hrs Fri 12-
08-16
Sat 13-
08-16 8 Peter Cables,
Cables[1] 0% $595.00
Platinum server
installation 5 hrs
Mon
15-08-
16
Mon
15-08-
16
9 Server[1], Server
delivery and install[1] 0% $8,000.00
Server testing 3 hrs
Mon
15-08-
16
Tue
16-08-
16
10 Technical officer 0% $255.00
SAP all in one
installation 5 days
Tue
16-08-
16
Tue
23-08-
16
10,11
SAP all in one
software license[1],
Technical officer
0% $153,400.00
Data
conversion 3 wks
Tue
23-08-
16
Wed
14-09-
16
12
Data Entry
Officer[66%],
Database
programmer
0% $16,152.00
Integrate with
e-gate and test 2 wks
Wed
14-09-
16
Thu
29-09-
16
13 Systems integrator 0% $8,400.00
System Test 2 days
Thu
29-09-
16
Mon
03-10-
16
14 Technical officer 0% $1,360.00
User
Acceptance
testing
1 day
Mon
03-10-
16
Tue
04-10-
16
15 Business analyst, Yes
Chemist staff 0% $1,040.00
Installation
complete 0 days
Tue
04-10-
16
Tue
04-10-
16
16 0% $0.00
Training 10 days
Tue
04-10-
16
Tue
18-10-
16
0% $10,080.00
Develop user
guides
5 days Tue
04-10-
Tue
11-10-
17 Technical writer 0% $3,800.00
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16 16
Develop
training program 2 days
Tue
04-10-
16
Thu
06-10-
16
17 Trainer 0% $1,840.00
Test user
guides 1 day
Tue
11-10-
16
Wed
12-10-
16
19,17 Yes Chemist staff,
Technical writer 0% $760.00
Deliver training
and guides 4 days
Wed
12-10-
16
Tue
18-10-
16
17,20,21,19 Trainer 0% $3,680.00
Training
complete 0 days
Tue
18-10-
16
Tue
18-10-
16
22 0% $0.00
Management 57.69
days
Mon
25-07-
16
Wed
19-10-
16
56% $1,560.00
Prepare status
report 3 1 hr
Tue
04-10-
16
Tue
04-10-
16
17 Project manager 0% $195.00
Status meeting
3 1 hr
Tue
04-10-
16
Tue
04-10-
16
29 Russell Bray, Project
manager 0% $195.00
Prepare closure
report 1 hr
Tue
18-10-
16
Wed
19-10-
16
17,23,30 Project manager 0% $195.00
Closure
meeting and sign
off
1 hr
Wed
19-10-
16
Wed
19-10-
16
31 Russell Bray, Project
manager 0% $195.00
Project
complete 0 days
Wed
19-10-
16
Wed
19-10-
16
17,6,23,32 0% $0.00
Risk and Issues
The last status report was published during the development of the project plan and since
then, some risks and issues have arisen during the course of the project. One of the major
issues that were encountered in the project was the significant delay in the development of
project plan. Initially, it was estimated that the activity will be completed within 2 days but in
actuality, the involved personnel took 10 days to develop the project plan. As a result, not
only this task was delayed but also all the remaining tasks in the project have been delayed
resulting in potential significant budget overshoot. There were some other issues including
lack of team coordination, disputes between the team members and others that are not
reflected on the schedule and budget but have made impacts on the project.
It is also expected that in the future, there will be more risks and issues that can arise. The
major risks that can arise in the project include cyber security risks caused during
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implementation of the SAP system and other technical problems due to low quality hardware
or unlicensed and pirated software use. There are high chances of occurrences of these
risks and their impacts can have significant negative impacts on the project and the
organisation itself. Hence, it is required to identify these risks early so that suitable mitigation
plan can be developed to neutralise the effects of these risks. In other words, organisational
readiness is required to combat the risks and issues and provide high quality outcome in the
project. In addition to the negative impacts on the project, these issues and risks can also
result in significant delays in the project that in turn results massive budget overshoot, which
is not desired for the company especially since the funding for the project is limited.
One potential solution for the company in this case is to deploy a risk management team
consisting of two or three members who will evaluate the project at various stages and
identify the risks associated with it. Accordingly, they will develop appropriate
recommendations for solving the risks and drive the project towards success.
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