This report examines human resource management practices in British Airways, focusing on the role and purpose of HRM, employee relations, employment law, selection process, and training & development programs. It also compares HRM practices in British Airways and Transport for London.
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Table of Contents INTRODUCTION...........................................................................................................................1 TASK 1............................................................................................................................................1 1.1 Role and purpose of human resource management...............................................................1 1.2 human resource plan..............................................................................................................3 TASK 2............................................................................................................................................5 2.1 Current state of employment relation...................................................................................5 2.2 how employment law affects the management of human resources.....................................7 TASK 3............................................................................................................................................8 3.1 Job description & person specification..................................................................................8 3.2 Comparison of selection process of different service industry............................................10 TASK 4..........................................................................................................................................12 4.1 Training & development in service industry.......................................................................12 CONCLUSION..............................................................................................................................14 REFERENCES..............................................................................................................................15
INTRODUCTION Human resource management refers to a function of business which deals with process of recruitment and selection, training & development and performance appraisal. Candidates are hired on the basis of their skills and intelligence. HR department is responsible for organisation's growth and development. Policies and laws are formulated by HR team to have good employee relation in workplace. HRM has a responsibility to motivate employees for winning competition. A specified format is prepared by HRM team which contains all roles and responsibility criteria to hire a right candidate. Present study will emphasis on British Airways. It is second largest airline in terms of flag size and number of passengers to be carried. It was founded in 1974. It is headquartered in Waterside, UK. Its slogan is “to fly, to serve”. It is categorized under international airlines group. This report will discuss the role and purpose of human resource management. It frames the current state of employee relationship British Airways. It also discusses a job description and person specification for a job role. Two industries are compared on the basis of HRM function of selection process. It also outlines the contribution of training and development activities to have effective operation. TASK 1 1.1 Role and purpose of human resource management Human resource management is analyzed to be a strategic approach in organisation where management team of HR deals with the process of recruiting, selecting, training, developing,rewardmanaging,appraisingperformance,formulatingpolicies,maintaining employee relation and motivating. HRM team helps organization indirectly to win competition by the process of selecting right candidate who works for the welfare of organisation (Noe and et.al., 2017). HRM includes following concepts: Forecasting and planning Forecasting refers to a process of predicting the situations for the future. HR predicts the supply and demand in organisation. They deal with requirement of number of employees to have effectiveworkperformancewhichincreasesprofitability.Strategicgoalsaresetbythe management team of British Airways. HR discuss with management team and make a plan for recruitment ad selection process to choose right number of candidates who will fulfill the requirement of British Airways. 1
Recruitment process It is a main function of HRM management. It deals with recruitment and selection process in organisation. Roles and responsibilities are discussed and a proper specified format is prepared by HR manager. Then, a process starts of selecting right candidate from the list of candidates. A selection process is adopted by British Airways to have a skilled candidate and leads airways to a big level. Contracts of employment This concept in HRM deals with employment contracts within organisation. Certain policies are made by HR team to win competition. For example, to keep data safe and private in British Airways, a contract is signed by its employees at time of joining in which they are not authorized to share industry airline data to any other people. If they found guilty anywhere, British airways has a right to take actions against them. Such contracts of employment are categorized under HRM (Cascio, 2015). Training and Development This concept is to improve the work performance of employees. Employees who joined company are not perfect in their field that they can do any work and achieve the objective. Proper training is required to improve their skill area and their understanding level. Regular training are provided by HRM team as per feedback from other units. This training procedure develop the work performance of employee and make them efficient in their work. This increases productivity and profitability of British Airways. Employee relationship To achieve business objectives, employees plan to work in a team. Conflicts can occurred between them to make a decision. But if employee relation is good then fewer conflicts will occur. British airways HRM team organizes events and activities at end of every month to have effective relationship between employees and they get a chance to have interaction with all team members (Bratton and Gold, 2017). It also relieves stress and produces an effective workplace environment. Relation between managers and employees and also between employees, both are important has their individual importance. Role HR managers in organisation has responsibility to make and suggest strategies to have commitment of employees and building trust towards organisation. This is starts form the initial 2
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step of recruiting and selecting procedure. HR behavior is analyzed by candidates and it shows the background of organisation. So, HR role is very important in every organisation and to maintain level of organisation. Purpose PurposeofHRistomaintaintheworkplaceenvironmenthealthy.Theyhave responsibility to provide training to employees for their development in their work procedure. Their main role is to hire right candidate for British Airways who works for the welfare (DeCenzo, Robbins and Verhulst, 2016). Skills trainers are arranged to train hostess in such a manner that their way of attitude and their interaction skills with customers are improved. Similarly, for cabin crews, they are trained with specialized trainers to improve their work performance. Soft HRM This type of HRM deals with employees as the most important part of organisation. Employees needs are fulfilled by soft HRM and they make plan and strategies to achieve the requirement of employees. They have featured of long term planning.Performancerelated appraisals in British Airways are given to employees by soft HRM. Flat organisation structure is followed under soft HRM. Hard HRM This type of HRM treats employees as resource only of a business unit. They are linked to have strong planning in corporate business and they make it in such a manner that it will be efficient and cost effective too. They do not have more communication, they have limited conversation with employees. Taller organizational structure is followed by hard HRM of British Airways. Autocratic leadership style is suited on hard HRM. 1.2 human resource plan Human resource planning refers a process to forecast the requirements of candidates for achievingthebusinessobjectives.HRMteamdeterminesthecapacityofemployeesin organisation to fulfill their requirements.Forecasting is done to know appropriate requirement of number of persons and at specified place and time. It helps them to prevent organisation from falling to trap (Chelladurai and Kerwin, 2018). A change is requirement of every sector of every organisation. Employees are needed to meet the challenges, competencies and objectives. By 3
identifying goals and challenges, HR plan to hire candidates with exclusive talent and HR manages follow a strategic procedure to recruit and select employees. Important of HRP This will be striking up balance between demand for and supply of resources HRP helps in optimum usage of resource and also reducing the labour cost. Factors affecting HRP HRP is very influential several consideration and there are factors affecting it like that of type and strategy of organisation, organizational growth cycle, planning and environmental uncertainties. British Airways is starting its new flight to Mandeira for which following will be requirements: Number of staff- 2 flight attendants, one pilot and 1 co-pilot Working hours- Flight attendants work nights, weekends, and holidays. Working 12-14 hours in shift. Job analysis Before taking a decision, it is necessary to know job specification first. HR team has responsibility to take information from each department about the requirement of candidate and their specified area. In airline industry, HRM asks ground sector as well as flying sector. Ground sectorincludescabincrew,ticketbooking,securitydepartment,operationdepartment, controlling unit and all. These departments analyze the work scenario and lead to a data of candidate’s requirement to make their work efficient. Similarly, for flying sector, it has analyzed that experienced persons are needed because they take risks of many people's life. Flying department is categorized under air planes. In this, they analyze the requirement of responsible candidates for the future purpose if any new airplane is about to be introduced or any other reasons (Brewster, Chung and Sparrow, 2016). But, here a criteria is fixed of having five year experience in their job profile. Forecasting supply and demand It is second step of human resource planning. In this, demand and supply of employees are forecast by management team of HR. as per analysis of job from each sector of airline industry, HR identifies the data and prepare a list of number of candidates required for the specifies role and responsibilities. They forecast the demand in such a way that work do not get stopped. Now time come is of supply candidates. They plan a strategy to select candidates who 4
are interested to join airlines. HR managers are so much active to select a candidate as per requirement of different units. Then they supply candidates to specified unit when they have commitment between selected candidate and industry. In this they also forecast the training requirement in airline which is needed by employees to improve their work performance. It is also a type of supply and demand in human resource planning. Labor turnover This step is to evaluate the cost that made in supplying candidates to desired department. HR has responsibility to manage employees in limited cost. They meet the demand in under budget. They make a criterion to provide salary according to their experience level and skills. Higher year experience candidate cost high compared to fresher one. Airline industry also seem to have more profitability. These employees' salary are considered under investment cost (Brewster, Mayrhofer and Morley, 2016). So, HRM makes contract with selected candidates to be retentive for at least two year to have more outcomes because initially training cost is also involved in starting period. Resourcing This step is to find the interested candidates to meet the supply and demand of airline industries. HR keeps hard working to aware candidates about their vacancies in British Airways. They make advertisement on job portal sites so that if any candidate is searching for a job, they can access through portal. British airways also seen for campus placements to get fresher candidatesfor therequiredunit.Theyinteractwithcandidateseither through telephonic conversation, taking interview through video call or by face to face. They explain roles and responsibilities to every candidate so that they are aware about their wok in starting only. They also prepare a specified format of job specification to clarify the doubts of interested candidate. For example, for a new flight service to Madeira, number of staff required is 150. These 150 are divided under separated departments for grounding and flying.9 hours of work is specified to them and these to be regular one. A suitable process is followed for selecting a candidate. HR team makes them understand about industry policies and laws or about any agreement. Supply and demand of labour- The labour market will include supply of labour by household and demand for labour by firms. Supply of labour mean the total number of hours during which the worker is wishing to 5
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work that too at given real wage rate. While the demand of labour would include the quantity at which labour is producing. TASK 2 2.1 Current state of employment relation Employee relation refers to efforts of management team of organisation in maintaining relation between employer and employee. A good employee relation provides high dedication level to employees for their work. They get more loyal towards their organisation. It also increases their interest toward their specified area of work. It helps to take decisions easily because good employee relation has healthy discussion to share information. It makes easy for managers to make out decisions (Schumacher and et. al., 2016). Structure Organizational structure refers to a system in organisation which activities are directed to achieve the business objectives. Activities are die under responsibilities of individual one. Structure defines the process of transferring information from one level to another level. This specified structure maintain employee relation good and this makes them trusted towards airline industry that they do not making any partiality within organisation. Centralized organizational structure is adopted by British Airways in which information is transferred from top level to bottom level or vice versa. Culture Organizational culture also maintain employee relation in airline industries. Culture can be referred to job satisfaction too. This makes them stress free and makes their mind in comfort. Stress leads to bad employee relation. So, British airways HR team manages employee need to make them satisfied and to improve their work performance. Communication This factor is very important in maintaining relation between employer and employee. Organization has procedure to share information and this required effective and efficient interaction between employees. HR has role in this to hire only those employees who have good communication skills. Interaction is very important feature in employee behavior. It can resolve conflicts and negotiations between employees (Ali and et. al., 2015). At the time of taking interview in British Airways at the time of selection procedure by HR managers, communication 6
skills are checked and also their talking behavior and attitude. This plays an important role in maintaining employee relation. Negotiation This factor deals with the negotiations that is created in the minds of employees.It can be a thinking of partiality, or related to discrimination work place environment or any other issue but solving and reducing these negotiations, it is responsibility of HR. Employees who joined British airways in ground sector, has negotiation in their mind about scope for the future.HR managers of British Airways has role to explain and makes them understand about the scope, purpose and all. This make employees retentive for long time and make them believe that British Airways is free from any discrimination. Employee participation This factor is to have involvement employee in any activity or event that is organized by HR team. HRM has responsibility to maintain employee relation. That's why they arrange some activities in working hours to negotiate the problems of interactions. At that time, employee can interact with each other irrespective of their work. This increase their interest towards British airways and make their employee relation good. Individual involvement and their active participation is important to have efficient process of sharing important information which help supervisors and leaders to make decisions for welfare of airline industry (Heckscher, 2018). Conflict management This factor is to manage conflicts that are occurred between employees regarding taking decisions. Employees who have same experienced and are on same level always get conflicted in their thought procedure to make a decision. It is also a responsibility of HR team of British Airways to manage such conflicts by giving responsibilities to supervisors to make a division without any partiality. They go through all conditions of situations and make a decision. Conflict management is necessary to make employee relation good otherwise it leads to stress and make work worst which indirectly leads to less profitability. Disciplinary procedure This factor is to make workplace environment disciplined. Structure which is adopted by British airways needs to be followed by employees in disciplined way. Top to bottom approach or vice versa is a disciplined way to share information from one employee to another employee. 7
In doing activities or team work, it is necessary to maintain discipline. Behavior with seniors is also categorized under disciplinary procedure. 2.2 how employment law affects the management of human resources Human resource managers has the responsibility of organisation as well as employees. So, to manage them, they make policies laws and regulations for employees in favor of organisation. These policies and laws maintains discipline in work environment and results in effective productive and profitability. Certain policies and laws are explained below: Employment relation act This act is adopted by British airways to maintain employee relation in workplace environment. This act includes participation of employee in every training, seminars, activities and events to have good employee relation. This helps managers to have easy decision making procedure because of only effective information sharing procedure (Chen, Leung and Evans, 2016). Employment rights act This act deals with the rights of employees in organisation. Employee rights are explained at the time of joining only by the HR managers to selected candidate. They have rights to take actions against those employees who act in discrimination order and doing partiality. They can inform HR team about it. Contract of employment This policy is made by HR team of British Airways to win competition. It can be related to health and safety contract or data privacy contract. Airline industry make law for employees to keep their mobile phones out of workplace area to keep their data private and they do both have rights to leak information to any other people. Redundancy procedure This policy is regarding the leaving criteria for the candidates who are working in British Airways. This is also explained at the time of joining only by the HR managers. They make them understand that they are in bond of one year and if they want to leave the industry then they have to pay ÂŁ400.00. It is like a penalty for them (Radda, Majidadi and Akanno, 2015). Maternity and paternity rights This policy deals with leave system at the time of maternity and paternity. Maternity leave facility is provided by airline industry to make them comfortable in their difficult 8
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situations. Approximate 6 months leave is granted at the time of maternity and for paternity 15 days leave is provided. Advisory, conciliation and Arbitration service (ACAS) ItiscategorizedunderpublicbodyofGovernment,UK.Itreferstoimprove organizational culture, structure, and work by having strong industrial relations. Industrial relation refers to having good relation between employees and also between employer and employee. To resolve conflicts or disputes between employees, leaders take a way of conciliation to make employee relation good. These regulations to make employee relation good and healthy (What is employee relation,2019). TASK 3 3.1 Job description & person specification Job Description Job Description (JD) is a written document prepared by organisation's HR manager to give detailed information about a specific job role such as roles & responsibilities for that specific job role, salary and qualification required for that specified job role. Job Description of British Airways (BA) gives information about job role of Cabin Crew London City, this job role is required in City Flyer Department of BA and according to this job description this role is non managerial. This job description also discusses purpose behind joining Cabin Crew London City Position according to which employees placed at this position earn an opportunity of enhancing their skill and it also helps employees in their overall development. There is also an opportunity of being a part of London-city team of company and it further helps in building relationship with customers by providing quality service to them (Hartmann and Jahren, 2015). After discussing purpose, this Job Description of BA includes accountabilities principles in which company shows its concern about health & safety of its employees at works-place and British Airways is responsible if any injury is caused to its member while performing job of Cabin Crew. In accordance with accountability principles given by BA it complies with provision of all legal legislation applied to company such as EASA. Organisation also focuses on offering best services and company also need to follow all the corporate policies & procedures. Company also ensures safety & satisfaction of its customers while offering various services. Person Specification 9
Person Specification is also a written document like Job Description which gives description of skills, abilities, knowledge, ideas and qualities required in applicants of British Airways to perform job role of Cabin Crew. It also gives information about qualification required for performing a skill. Person Specification play a vital role in recruitment & selection process and it helps company in acquiring and retaining right application for specified job role. Personspecification helpsBritish Airwaysin makingeffectiveinterviewprocess,enable applicants that they are applicable of job role of Cabin Crew or not and it is also beneficial for company in forwarding opportunities and provisions of legal laws & legislations. It also help BA in treating all its employees equally because rules and requirements given by company is same for all as it clearly published on website of company (Guo, Wang and Jin, 2018). Person Specification Document of British Airways includes required skills for cabin crew position according to which employees have to ensure safety and security of its customers and services provided by them are satisfactory for customers. Candidates applying for position of cabin crew has to show their dedication of offering services and they need to build relationship with its customers so that they can get attracted. Applicants for cabin crew position also need to develop a skill which helps them in resolving contingency situations. They also need to follow all rules and guidelines given by company and they are required to adapt all type of changes in technologies and legal guidelines which affects their operations. Thus, this all skills are required in candidates applying for position of cabin crew in BA. British Airways also discussed qualification required in its person specification document related to position of cabin crew in city of London. In accordance with person specification given person below the age of 18 years cannot apply for this job role, applicants must be fluent in English speaking & writing, having a passport so that they can offer their services in United Kingdom, applicant also have an apparent evidence regarding any fraudulent activity committed by them in preceding five years. Person Specification also shows that candidate applying for job is able to work in shifts or at anytime in a day. Applicant have to maintain discipline at work place and required to wear uniform of British Airways. They are not allowed to have tattoos and piercing on their body. Experience related to offering customer services in service industry such as hospitality or travel industry is required as per person specification given by British Airways in Person Specification Document. 10
According to person specification document for job role of cabin crew in British Airways applicant need to pass all physical criteria specifies such as physical & mental fitness, having a hight between 5'2” to 6'1” and further applicant is capable to handle any emergency situation occurring while offering service of cabin crew. As per person specification behaviour of applicant should be smarter so that they can able learn new skills more quickly in a lesser time. 3.2 Comparison of selection process of different service industry Selection process is an activity through which company can acquire & chose talented work force. Selection process of each company & industry differs according to the requirement and their operations. British Airways and Transport for London use different selection process as both companies operations are different. British Airways follow 9 steps in its selection process while Transport for London use 8 steps for selection of right employees in its business. Comparison among selection process of both organisations are discussed below- StepsBritish Airways (BA)Transport for London (TFL) 1In 1ststep if there is any vacancy in company for the position of cabin crew than it publish information about it on its own website(Richards, 2015). As British Airways, Transport of London also give information about vacancy of customer service assistant on its website besidethatTFLalsogivethis information through various recruitment agencies. 2Aftercheckingvacancies,interested candidateshavetoapplyonthe websitesand they have to give answer of questions asked. In this stage interest candidate have to create log in ID and Password on the careerpageofofficialwebsiteof Transport of London. By creating log in page company get to know that 3If answer of all the questions asked in step 2 is yes than in 3rdstep applicant need to fill a form which shows that they are interested in job profile offered byBritishAirlines.Inthisform applicant has to give all their personal In this step TFL select candidates who showstheir interest in companies job profileandanonlineinterviewof selectedcandidatesistobetakenby company. 11
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informationsuchasemailaddress, name and address. 4In this step applicant has to fill a online form. Candidateswhopassedonline application test taken by Transport for London company are invited for next step. 55thsteptakepsychometrictestof candidates who are feet according to requirement of BA. This test is taken onlinebygivingid&passwordto candidates and thus test include verbal reasoning,situationaljudgementtest andnumeracy(GregoresandSuárez, 2018). In this step HR manager of organisation takesawrittenassessmenttestof candidates meeting requirement of online situational test. 6Candidates who passed the online are invited for attaining an offline test in which HR manager of British Airways does group discussion, test of multiple choice questions and takes an interview. At this stage applicants who passed in writtenassessmentarecalledbyHR managerofTFLforinterviewfor position of customer service assessment. Companyalsoorganisearoleplay exercise for selected applicants in this stage. 7InthisstepcompanydoesMedical check up of candidate selected in step 6. InthisstepBAalsocheckstheir background because it affects image of company. At this stage Transfer for London takes a medical test and company also asks for referencestoselectedcandidatesthis helps company in building trust on new joiners. 8In this step training is given to selected candidate in this training company gives allthedetailedinformationabout operation of British Airways. Firm also Position of customer services assistant is offeredtocandidatespassedinstep 7(Hartmann and Jahren, 2015). 12
gives training to selected employees for theirsafetyandthistrainingis conducted for a 6 week. 9After completion of training program selected candidate is appointed at the position of cabin crew. Similarities Both companies publish information of vacancy on its websites. A Online Teats and psychometric test is conducted by both BA & TFL. Further, an interview is candidate selected in the test is taken by both ingratiation. Medical check up is complete by both British Airways and Transport fro London. Dissimilarities In British Airways applicant is required to fill a form to participate in the interview process whereas in Transport for London applicant has to create a log in id and require to pass a test. A offline test is also conducted in BA but in TFL no offline test is required. Further, TFL organise a training and development programme for its new joiners whereas TFL organise a role play exercise for new employees. TASK 4 4.1 Training & development in service industry Training& Development- Training & development is an activity done by every organisation for enhancing skills of employees and for improving their performance. British Airways also conduct training & development where training includes giving coaching to employees so that they can learn new skills and development programme is organised by company with the aim of enhancing overall performance of its members & groups. Different type of training is given by British Airways, which are discussed below- Operation Training- This type of training is given to new employees of British Airways. In this training programme trainer gives detailed information about its operations, goals, mission & vision, 13
culture and other corporate policies to new hires. Organise also gives training to new joiners related to departure of aircraft of given time and turnarounds which helps British Airways in smooth functioning of its operations and in meeting its objectives. This training given by company is also known as ground operational training. Organisation conducts a programme called “The BA Way” for training (Sarma, 2017). Technical Skill Development Training- Advancement & improvement in technology takes place with the change in time so there is always a requirement of training related to improvement of technical skills. British Aircraft provide training to all its existing & new employees according to the change in technology which helps company in enhancing its performance. Company gives training related to flight techniques to pilots, engineering training and training related to flight simulators. On-boarding Training- British Airways organises On-boarding training for each of its department. Company gives training to its employees for enhancing various skills this training includes Clinical Human factor training, Training for managing CRM in flight crew and cabin training(Islam, 2018). There is a difference between Training & Development programme which are discussed below- TrainingDevelopment TrainingisgivenbyBritishAirwaysfor operating its business smoothly by improving skills and performance of its employees. Thus, its is operative. Development is a process for improvement in future requirement of members & groups of BritishAirways.Thus,itsisaexecutive process. Training is conducted by company with the motive of improving additional skills of its employees.Thus,itisconductedforshort duration. Purpose of development program organized by company is development of overall skills of an employee. Thus, its is a long tern process. Training is conducted by management team of British Airways(Larsen, 2017). Developmentisorganizedbymembersof organisation. Benefits of Training & Development- 14
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British Airways conduct Training & Development programme for enhancement of skills of its employees which benefits company by motivating them, it is efficient for firm as it enhances efficiency of its operations it also helps in adoption of new technologies which helps business in maximising profits and market share. Training & Development programme also beneficial for increment in innovation & advancement in services offered by British Airways. Role & Need of Training- Role of training is to enhance morale of employees of British Airways, improvement of its services, providing satisfaction to members & groups. Training is needed by company as it helpsin evaluating weakness of employees, it also needed for improving outcomes and increasing customer base. Training & Development programme conducted by British Airways is very effective which helps candidates in improving & developing overall performance of its employees. Through this training programmes employees can easily adapt changes and advancement in technologies and working conditions which further helps in enhancing performance of company. Training & Development programme benefits company and BA use various methods for conducting training programme such as operational training, technical skill development training and on-boarding training. It is also concluded that training & development organised by company helps company in maximising its profitability, market share & customers base (Cohen, 2017). CONCLUSION This report summarized about human resource management practices that took place in airline industry. Purpose of HRM is discussed to maintain employee relation and hiring right candidate for organization who works for the welfare of organisation. It discussed the employee relation in British airways in which structure, culture, communication, conflict management, disciplinaryproceduresfactorareanalyzedtohavegoodemployeerelation.Different employment laws are discussed which improve the functions of human resource management. Employee relation act, ACAS, contract of employment are outlined. Two airline industry like British airways and Transport for London are compared on the basis of HRM functioning of having selection procedure. Whole process of selection procedure is compared between them. Purpose of job description and person specification is framed for British Airways. Importance of training and development is evaluated to improve the work 15
performance of employees. Training like operational, technical skill, on-board are provided by HR team to make their rate of doping work efficient. 16
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