Project Management and Evaluation Practices

This assignment delves into the crucial aspects of project management. It emphasizes the importance of meticulous planning, implementation, monitoring, and evaluation throughout a project's lifecycle. Students are required to analyze different project management approaches, evaluate their effectiveness, and discuss best practices for ensuring project success. Appendices 'B', 'C', and references provide insights from various sources on project management methodologies, mentoring, and resource allocation.

name of University
Assessment 3 ICT Project Management
Project Charter
Student’s Name
10/1/2017
Name of University

Project Charter
Index
Part One......................................................................................................................................................... 2
Part Two......................................................................................................................................................... 3
Part Three....................................................................................................................................................... 5
Part Four......................................................................................................................................................... 9
Part Five....................................................................................................................................................... 10
Part Six......................................................................................................................................................... 11
Appendix....................................................................................................................................................... 12
References................................................................................................................................................... 13
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Project Charter
Part One
Project Description: RALS organization organizes a show in the month of November every year. In the
show, they display their agricultural and lifestyle appliances. They sell tickets for the show and the money
they earn by selling them are directly donated to the Indigenous Community Volunteers (ICV). The ticket
selling system in the counter is manual which results in overcrowding by the customers and some of them
try to break the fence and enter the show without buying tickets. To solve this problem RALS/Globex
Corporation planned of transforming its manual ticketing system to online ticketing system which will be
easily accessible from all electronic gadgets.
Area of Impact:
Rank 1 - Customer: After the introduction to of this new online ticket booking system the customers will be
able to book their tickets online, so they will no longer have to stand in the line outside, this will definitely
make them happy.
Rank 2 - Operational: After the introduction of the new ticket booking system the workload on the counter
and the security gate will be reduced. Most of the customers will book their tickets online.
Rank 3 – Finance: More tickets will be sold after the introduction of the new ticket booking system as the
customers will be able to book their tickets online. This will increase their financial condition.
Rank 4 – Strategy: RALS will be able to earn more money and donate more money to the ICV charitable
trust for the online ticketing system.
Rank 5 – Social: As now RALS will earn more money, it can donate more money to the ICV charitable trust
and show their concern for the society.
Project value:
Value 1 (Faster): As the new ticketing system will allow its customers to book their tickets online, more
tickets will be sold and the load if the work in the counter and gate can be reduced so the volunteers will be
able to do their work faster.
Value 2 (Do more): The positive outcome will motivate RALS to develop more and make more donations to
ICV.
Metrics with respect to time target:
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Metrics Target
Beginning of capital income before the start of show In October month
Increase in profit and donation to ICV by 11% In November after the show
Crowd in the ticket counter and the security gate will be diminished In November, show
Due to the online ticket booking system, RALS will get the profit before the
show begins in November
In November after the show
Part Two
Scope Management Plan
Define Scope: The main objective of this project is developing a web-based online ticketing system which
will allow its customers to book their tickets online in order to reduce the workload of the volunteers who are
there at the ticket counter and the main security gate.
Identify requirements: For registration, the customer’s identity proof is needed, it should be enough easy to
be used from any electronic gadgets, it should be free from any criminal offense and a scanner ID tag
should be there to identify the customers.
In-Scope: While creating the online ticket booking system it should be kept in mind that it should be
accessible from all devices and a scanner ID tag with a unique code should be there to identify the
customers separately.
Out-of-Scope: Different kinds of orders should be provided by RALS for utilizing such services. Everything
like the maintenance of the hardware and providing training for the improvement and maintenance is
included here.
Deliverables: All the stated things should be contained in the project and it should be easy, respectable and
logical.
List of Resources:
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Project Charter
People & their role:
Project Sponsor: oversee the project funding needs
Project Manager: fully responsible for the success or failure of the project
Network Engineer: to design and develop the Network Service
Database Designer: to design the database
System Analyst: to analyze the systems being used for the project
Technology: LAN connection, Internet facility etc.
Facilities: Office set-up, Conferencing facility
Others:
Training: for learning the finance for the non-finance people
Travel: to attend the training
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Project Charter
Part Three
MS Project Outputs
Work Breakdown Structure:
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Milestone List:
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Activities & its associated Resources: (Miller, 2017)
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Activities & its Bottom-Up calculated Estimated Costs: (Pmbook, 2017)
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Part Four
Assumptions
In the overall project, the budget should not be an issue
No issue should be there with the availability of resources. They should always be available there.
Team members are properly recognized and they should not worry about their analysis because
Virtucon is Globex's old consultant
Volunteers should be experienced for being trained after implementing online ticketing system
Risk Analysis
RISK
No.
Description Probability Impact Product Rank
1 In initiation stage: The team members are not
recognized
8 5 40 3
2 In planning Stage: If the work is not finalized properly
then the time of the work will get increased
7 9 63 1
3 In execution stage: If the management of the project is
not dining properly then it can lead to many problems
7 7 49 2
4 In monitoring & controlling stage: Improper choosing of
the team members can increase the scope
6 6 36 4
5 In close-out & evaluation stage: Due to incomplete
submission the project may get delayed and the cost
can get increased
4 4 16 5
Risk Rank / Response / Owner
Rank Owner Response / Mitigation Plan
1 Project Manager The team members should be identified and the project should be checked
twice after doing any change
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Project Charter
2 Project Manager Before deciding something every single recognized thing should be discussed
with the team members
3 Project Manager After the stakeholder’s clear identification is done, it should be checked out as
per the necessities
4 Project Manager Expert review ought to be done in each stage
5 Project Manager After the movement to stop totaling up in the last stage, the documentation
should be submitted
Part Five
Quality Management Plan
Philosophy of Team towards Quality Management:
The social event needs to try to preserve up the specified nice benchmarks of the matters and persistently
meet the apparent and documented assistant’s desires. All the threats need to be checked honestly to keep
it away from any overwhelm of growth in time. All the documented wishes must be fulfilled with the
satisfactory benchmarks. All team members should pay attention to the project to avoid any required
modifications.
Verification Activity:
Activity Target
All the desires of the assistants should meet 27th June 2018
Delivery of the project within time 27th June 2018
Identification of dangers have to be taken into consideration and well
grabbed within the midst of each stage
27th June 2018
The budget of the whole project should not get crossed 27th June 2018
Validation Activity: (Right Track Associates, 2017)
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Activity Target
At the finishing time each project should be checked to ensure that the
assistant’s desires are fulfilled
27th June 2018
Quality tips should meet 27th June 2018
The primary topics need to be affirmed in competition to every single
requirement
27th June 2018
Part Six
Project Closure & Evaluation
a. Annotated Bibliography:
Attached below as ‘Appendix’
b. Project Closure checklist: (Carson, 2017)
Throughout the project, the earned value criteria should be maintained
All the quality features are met
It has been routed through the proper channel of changing management system if any
deviation is there
All the expectations noted of the team members are met
All the procurement documentation is submitted in all without missing anything
All the resources should be informed of the project about their demobilization plan
Lessons which are learned should be recorded after a meeting with the project team and
Globex
c. Project Evaluation: (European Investment Bank, 2015)
Will the ticket booking start before the beginning show?
Can the profit margin cross the figure of 11% more than the last year’s profit collection?
Can more money be donated to ICV?
Can the excessive pressure on volunteers to control the crowd is reduced?
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Appendix
Appendix ‘A’
Ika, L. A. (2009). Project Success as a Topic in Project Management Journals. International Journal of
Project Management (IJPM), 6-19.
For supplying a prosperous project the writer suggested some unique and useful observations. The writer
also touched the implementation standards in a very little part of the record. I do not accept the author's
presentation, where the implementation is regarded as incapable. The process of implementing is very
important to assess the success of the assignment by applying the project’s overall performance of the
product. Many reactions of the project can be generated and the best way of doing the project farther can
be suggested. So now a lot of money and time in our next upcoming project can be saved if we follow the
procedures carefully.
Appendix ‘B’
Jack, L., Okeke, O., Okechukwu, S., & Akinola, A. (2016). PROJECT MANAGEMENT: A SYSTEM
APPROACH TO PLANNING, IMPLEMENTATION, MONITORING AND EVALUATION.
International Journal of Advanced Academic Research, 65-79.
The author is appropriate in his introduction where he shared the achievement criteria of a project. As it is
known to us about the correct planning and execution as indicated by arranging is essential for being fruitful
in the project similarly the evaluation procedure is additionally vital for getting achievement in the project.
By utilizing a few cases of wedding administration the author wanted to demonstrate the same. Yet, as per
me, the author has all around attempted to keep up appropriate usage the project for the best possible
achievement rate. Project evaluation is a technique by which we can practice between the in-house group
and the outside customers can likewise be there on the task to see the results of the undertaking from an
alternate side.
Appendix ‘C’
United States Office of Personnel Management. (2008). Best Practices: mentoring. Washington, DC:
United States Office of Personnel Management.
.
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The author has said in the report appropriately that for the best execution of any undertaking for getting
achievement needs to first do the best need examination, and after that be really sorted out, finished and
assessed. So the maker has said the assessment strategy as the essential factor as other known segments
like growth conclusion, organizing, and execution. The author said that the preparation is the basic thought
which is required to be done to every person to keep them associated with and persuaded. In any case, in
this report, the author has essentially centered on the teaching and its sorts and inclinations. The maker did
not center towards the evaluation of the project or the conclusion inspiration. So I feel that the article/report
is required not to be investigated for, besides understanding, the basic finding is the evaluation which writer
has decided is fundamental for the achievement.
References
Carson, R. (2017). Project close-out and handover – a general overview. Retrieved September 28, 2017,
from http://2020projectmanagement.com: http://2020projectmanagement.com/2013/02/project-
close-out-and-handover-a-general-overview/
European Investment Bank. (2015). Evaluation of tenders and preferred bidder selection. Retrieved
September 29, 2017, from The epec PPP Guide:
http://www.eib.org/epec/g2g/iii-procurement/31/314/index.htm
Miller, M. (2017). What Is a Resource Management Plan? Retrieved September 27, 2017, from Study.com:
http://study.com/academy/lesson/project-resource-management-plan-definition-importance.html
Pmbook. (2017). 5. Cost Estimation. Retrieved September 29, 2017, from http://pmbook.ce.cmu.edu:
http://pmbook.ce.cmu.edu/05_Cost_Estimation.html
Right Track Associates. (2017). Project Audits: Verify Compliance and Validate Performance. Retrieved
September 9, 2017, from I.T. Toolkit: https://www.ittoolkit.com/how-to-it/projects/project-audits.html
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