Project on Principles of Administration

Principles of
Administration

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
1.1 Legal requirements relating to the management of office facilities......................................1
1.2 Typical services provided by an office facility.....................................................................1
1.3 How to establish office management procedures..................................................................2
1.4 How to manage office resources...........................................................................................3
1.5 Techniques to monitor and manage work flows...................................................................3
1.6 Typical support and welfare facilities for office workers.....................................................4
TASK 2............................................................................................................................................4
2.1 Legal obligations of the employer for health and safety in the workplace...........................4
2.2 Individual's responsibilities for health and safety in the workplace.....................................5
2.3 Accident and emergency procedures....................................................................................5
TASK 3............................................................................................................................................6
3.1 The purpose of meeting minutes...........................................................................................6
3.2 Legal implications of meeting minutes.................................................................................6
3.3 Importance of accuracy in minute taking..............................................................................6
3.4 What should and should not be included in different types of meeting minutes..................6
3.5 How to take notes during meetings.......................................................................................7
TASK 4............................................................................................................................................7
4.1 Features and purpose of different types of formal and informal meetings...........................7
4.2 Role and responsibilities of the chair....................................................................................7
4.3 Role of others in a meetings..................................................................................................8
4.4 Techniques to facilitate a meeting.........................................................................................8
4.5 Information requirements of a meeting before, during and after a meeting.........................8
TASK 5............................................................................................................................................9
5.1 Use of targets and budget to manage workplace...................................................................9
5.2 How to allocate work to individual team members..............................................................9
5.3 Different quality management techniques to manage the performance of an administration
team.............................................................................................................................................9
5.4 Techniques used to identify the needs for improvements in team outputs and standards....9

TASK 6..........................................................................................................................................10
6.1 Characteristics, requirements and purpose of different types of events..............................10
6.2 Types of information and information sources needed to organise an event......................10
6.3 How to plan an event...........................................................................................................11
6.4 How to identify the right resources form an event plan......................................................11
6.5 Likely types of information needs by delegates before, during and after and event...........11
CONCLUSION..............................................................................................................................12
REFERENCES..............................................................................................................................13

INTRODUCTION
Every organisation must appoint people with the responsibility for maintaining structure,
user accounts and bulletin boards in its learning (Ahmad, Rehman and Abbasi, 2017). These
people are called administrators. If this responsibility is divided between several people, it may
be practical to divide the total responsibility into various responsibility areas (see below). In this
various legal requirements is also mentioned which is related with management of the company.
Along with this importance of accuracy in minute taking is also discussed in this project.
TASK 1
1.1 Legal requirements relating to the management of office facilities
Legal requirements:
 Equality and discrimination:
 Equality Act 2010
Employment rights:
 Employment Rights Act 1996
 Employment Relations Act 2004
 Working Time Regulations 1998
 Contracts of employment
Information:
 Data Protection Act 1998
 Copyright, Designs and Patents Act 1988
 Freedom of information Act 2000
1.2 Typical services provided by an office facility
Various typical services are provided by office to improve overall performance level of
the employees and also attain better results. All these are as follows:
document production
 audio transcription
 data entry
 photocopying and binding
 travel arrangements
 invoicing
1