SAP Implementation for Yes Chemist Pty Ltd - Status Report

This status report provides an update on the SAP implementation for Yes Chemist Pty Ltd. It includes information on completed tasks, pending tasks, budget report, risks and issues, and strategies to minimize delay. The report highlights the need for change management to recover the budget deficit and monitoring and control to ensure the project is moving in the right direction.

VUIS CONSULTING PTY LTD
STATUS REPORT
PROJECT: SAP IMPLEMENTATION FOR YES CHEMIST PTY LTD.
Date: [INSERT CURRENT DATE HERE]
Produced by: [INSERT AUTHOR NAME AND JOB TITLE HERE]
Reporting period: [INSERT DATE RANGE HERE]
Project summary
Yes Chemist Pty Ltd is an organization that is facing some IT issues that are hindering their
business processes. As a result, the company has decided to set up some new IT
implementations in order to improve their business operations. The board of the company
has agreed on the implementation of SAP system that will integrate all their businesses into
one effectively minimizing operational costs and increasing overall operational efficiency.
Currently, the organization has several different outlets but there is no common system to
manage all the outlets within one common system set up. SAP will solve this problem and
enable the company authority to monitor and control operations at each of the outlets from
the central office. In addition to this, SAP will also have other benefits that include automated
accounting, data processing, analytics and others.
Completed tasks
The overall time schedule for the project has been developed using MS Project Software.
From the developed time schedule, the tasks of the project that have been completed till
date are shown in the following table.
Task Name Duration Start Finish
Implementation of SAP for Yes
Chemist 133 days Mon 2/26/18 Wed 8/29/18
Discussion and Initial Planning 10 days Mon 2/26/18 Fri 3/9/18
Board Meeting for Project 3 days Mon 2/26/18 Wed 2/28/18
Identify Issues to be Addressed 3 days Thu 3/1/18 Mon 3/5/18
Suggest Different Solutions 1 day Tue 3/6/18 Tue 3/6/18
Select SAP for Implementation 2 days Wed 3/7/18 Thu 3/8/18
Meeting with Consultancy 1 day Fri 3/9/18 Fri 3/9/18
The following template is for educational purposes only.

Authorize Project 0 days Fri 3/9/18 Fri 3/9/18
Project Planning Phase 38 days Mon 3/12/18 Wed 5/2/18
Start Planning for the Project 2 days Mon 3/12/18 Tue 3/13/18
Hire Vendor for SAP
Implementation 2 days Wed 3/14/18 Thu 3/15/18
Meeting with Vendor for Project
Planning 2 days Fri 3/16/18 Mon 3/19/18
Cost Benefit Analysis 5 days Tue 3/20/18 Mon 3/26/18
Feasibility Analysis 5 days Tue 3/27/18 Mon 4/2/18
Submit Project Proposal 3 days Tue 4/3/18 Thu 4/5/18
Get Approval 1 day Fri 4/6/18 Fri 4/6/18
Development of Project Charter 5 days Mon 4/9/18 Fri 4/13/18
Identify Project Scope 1 day Mon 4/16/18 Mon 4/16/18
Identify Goals and Objectives 1 day Tue 4/17/18 Tue 4/17/18
Prepare Gantt Chart for
Schedule Estimation 1 day Wed 4/18/18 Wed 4/18/18
Determine Project Budget 1 day Thu 4/19/18 Thu 4/19/18
Prepare Resource Allocation
Plan 2 days Fri 4/20/18 Mon 4/23/18
Risk Analysis and Identification 4 days Tue 4/24/18 Fri 4/27/18
Prepare Final Project Plan
Document 3 days Mon 4/30/18 Wed 5/2/18
Go Ahead for Project 0 days Wed 5/2/18 Wed 5/2/18
Execution of the Project 11 days Thu 5/3/18 Thu 5/17/18
Sign Contract with Sponsor 1 day Thu 5/3/18 Thu 5/3/18
Hire Developer for SAP
Implementation 2 days Fri 5/4/18 Mon 5/7/18
Hire System Tester 2 days Tue 5/8/18 Wed 5/9/18
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Develop Project Team 1 day Thu 5/10/18 Thu 5/10/18
Receive Funds for Project 2 days Fri 5/11/18 Mon 5/14/18
Allocate Budget to Team 1 day Tue 5/15/18 Tue 5/15/18
Procure Resources for Project 2 days Wed 5/16/18 Thu 5/17/18
Execution and Development 64 days Fri 5/18/18 Wed 8/15/18
Start Development of Project 2 days Fri 5/18/18 Mon 5/21/18
Budget Report
For determining the overall budget for the project, both the human and material resources
are to be considered and their costs to be determined. The estimated usages for the human
resources for the project are shown in the following table.
Resource Name Type Std. Rate
Project Manager Work $140.00/hr
IT Analyst Work $120.00/hr
Project Sponsor Work $0.00/hr
Chief Finance Officer Work $120.00/hr
SAP Developer Work $80.00/hr
Tester Work $70.00/hr
Resource Manager Work $65.00/hr
Project Assistant Work $70.00/hr
Content Writer Work $55.00/hr
After allocation of these resources to the project activities, the estimated cost for the project
is found to be $140,000.
Again, the costs of the material resources are shown in the following table.
Required Resource Estimated Cost
Hardware Upgrades $25,000
Software Platform $5,000
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SAP License $10,000
Development Costs $10,000
Cloud Access $5,000
Training Costs $2,500
TOTAL $57,500
Hence, the total budget for the project is $200,000 (Considering an additional part for fringe
and contingency).
As per the estimation including the human and material resources, it has been assumed that
for the tasks completed till date, the total expenses should be $119,760. However, the actual
costs have been determined at $125,000. Hence, the deficit in the budget should be
recovered in the rest of the project.
Pending tasks
The pending tasks in the project are shown in the following table.
Task Name Duration Start Finish
Upgrade Hardware 5 days Tue 5/22/18 Mon 5/28/18
Set Up Software Development
Platform 5 days Tue 5/29/18 Mon 6/4/18
Create Cloud Portal 5 days Tue 6/5/18 Mon 6/11/18
Develop SAP 15 days Tue 6/12/18 Mon 7/2/18
Connect SAP with Central Server 5 days Tue 7/3/18 Mon 7/9/18
Connect Server with Cloud Portal 2 days Tue 7/10/18 Wed 7/11/18
Test the System for Bugs and
Glitches 10 days Thu 7/12/18 Wed 7/25/18
Train Employees for Using the
New System 15 days Thu 7/26/18 Wed 8/15/18
Go Live 0 days Wed 8/15/18 Wed 8/15/18
Project Closing Phase 10 days Thu 8/16/18 Wed 8/29/18
Documentation of the Project 5 days Thu 8/16/18 Wed 8/22/18
Review and Appraisal of Project 4 days Thu 8/23/18 Tue 8/28/18
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Stakeholder Signoff 1 day Wed 8/29/18 Wed 8/29/18
Closing of Project 0 days Wed 8/29/18 Wed 8/29/18
Risk and Issues
Some risks and issues encountered in the project after the submission of the last status
report are listed as follows.
Technical Upgrade – It has been found that the existing technical setup at the company
outlets is not suitable for supporting the newly proposed SAP system. As a result of this
issue, changes were required in the project plan and required two additional days for
planning.
Budget Deficit – As discussed previously, there is an issue of budget deficit encountered in
the project. Change management is required in order to recover this deficit in the remaining
part of the project.
There are some other problems that might be faced in the later parts of the project. Of them,
the most critical risk that can be faced is data breach. Due to moving to cloud server, the
system will be vulnerable to cyber data breach attacks unless suitable preventive measures
are adopted.
Issues Report
The steering committee needs to undertake some decisions and management plans for the
project based on the issues report as follows.
Deficit in Budget – Currently, there has been some overspending and hence, some deficit
in budget has been reported. In order to recover the deficit, the management needs to take
suitable change management actions.
Monitoring and Control – In addition to change, monitoring and control are also needed in
order to ensure the project is moving in the right direction and no stakeholder is
overspending for completing an activity in the project.
Strategy to minimise delay
The main strategy to minimise delay should be following the schedule developed using the
Gantt chart. In case, one or more of the activities require more time for completion than the
duration estimated, additional human resources can be used in other activities so that the
overall duration for the project is followed.
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Bibliography
Aykin, N. ed., 2016. Usability and internationalization of information technology. CRC Press.
Budu, J., 2018. Applying Agile Principles in Teaching Undergraduate Information
Technology Project Management. International Journal of Information and Communication
Technology Education (IJICTE), 14(3), pp.29-40.
Fuller, M.A., Valacich, J.S., George, J.F. and Schneider, C., 2017. Information Systems
Project Management: A Process and Team Approach, Edition 1.1. Prospect Press.
Laudon, K.C. and Laudon, J.P., 2016. Management information system. Pearson Education
India.
Lientz, B. and Rea, K., 2016. Breakthrough technology project management. Routledge.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
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